HUMAN RESOURCES GENERALIST & PAYROLL ADMINISTRATOR

SUMMARY

The Human Resource Generalist & Payroll Administrator will have overall knowledge of all human resource functions. Primary responsibilities include bi-weekly payroll processing for approximately 300 employees, HRIS administration, and the development of policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General HR Duties

• Performs routine tasks required to administer and execute human resource programs.
• Maintains compliance with federal, state, and local employment laws and regulations.
• Process employee data for new hires, changes, additional earnings, etc.
• Handles employment-related inquiries from applicants, employees, and supervisors.

Payroll Administration & HRIS

• Responsible for timely and accurately processing bi-weekly payroll.
• Audit and process payroll documents.
• Processes employee Time & Attendance data and reconciles variances.
• Provides training as needed Managers, staff) to ensure compliance and full utilization of tools.
• Maintains PTO / PLT records.
• Assists employees in registering for or resetting access to online portal.
• Responsible for month-end duties including approving HR related invoices and ensuring timely payment, submitting payroll accrual (with management approval) and general ledger reconciliation.
• Assesses current system and utilization; identifies and recommends improvements such as training, customization, and enhancements to maximize value and efficiency of the HRIS.
• Prepares reports and presents findings and recommendations to the HR director.
• Identifies, recommends, and programs custom system functions and documentation such as automated queries, filters, macros, and reports.
• Collaborates with HR Director to modify and customize the HRIS system and to test new applications and features.
• Prepares training materials, guides, and documentation.
• Provides user training and hands-on support.
• Ensures system compliance with data security and privacy requirements.

COMPETENCIES

• Excellent interpersonal and technical support skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Technical proficiency with or the ability to quickly learn the organization’s HRIS system.

SUPERVISORY RESPONSIBILITIES

None.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals in this role will spend up to 90% of the day in a stationary position while using a computer or other devices.

Good manual dexterity is required to use common office equipment computers, mobile devices, calculators, copiers, scanners).

There is also an occasional need to position self to maintain equipment, including under tables and desks as well as the ability to move about the office and common office areas.

OTHER DUTIES