Temp Administrative Assistant

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere.

At the American Heart Association, your contribution matters, and so does your career.

We are hiring a temporary Administrative Assistant in Little Rock, AR. This role will provide administrative support to a team of fundraising directors in a fast-paced environment.

This is a part-time, temporary assignment working 25 hours per week. The assignment will end March 31, 2025.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations.

To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values.

Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X (formerly Twitter) , and at heart.jobs.

Responsibilities

Some of the responsibilities include :

Using Excel to create spreadsheets or reports for tracking data, information, etc.

Preparing mailings, creating letters, emails, mailing labels through mail merge, stuffing envelopes. This includes event follow-up letters, receipt letters for auction / donations, and thank you letter to donors.

Assist with event preparation. Gather and prepare supplies, resources for events.

Complete data entry of auction items, event attendees, and other event related entry.

Preparing information for the auction, including auction forms, copying gift cards, entry of auction data.

Maintain files and records.

Collecting guests lists from sponsors and event attendees, tracking RSVPs.

Creating and preparing event materials such as table cards and bidding numbers.

Coordinate volunteer registration at events and help to organize volunteers.

Qualifications

Experience in office administration and / or event / meeting planning.

Ability to be self-motivated, resourceful, and exhibit initiative.

Ability to travel to events in the Central AR and Hot Springs area occasionally.

Ability to lift and / or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and / or moving.

Some advanced knowledge and skill / proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.

Experience in Greater Giving, Luminate and Canva a plus.

Compensation & Benefits

The American Heart Association’s 2028 Goal : Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities.

The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.