Human Resources Assistant

WHAT IS GOING ON?

We have a big opportunity for someone to take their place as a versatile Human Resources Assistant who can help with all things HR.

This includes working closely with our HR Manager and Talent Manager with employee acquisition, payroll, on-boarding, and HR administrative duties.

WHAT DO YOU GET?

Money of course : This role will probably entail more than the title "assistant" implies and you will be paid accordingly.

We look forward to reviewing your qualifications. Apply to learn more

Training : As we are closing out our year moving into 2025, we are rethinking our HR department. This is exciting for our next HR Assistant because you will have the opportunity to shape your own workflow.

So even if you are just starting out in your HR journey, or have minimal experience we want to hear from you. Like welcoming new employees?

Or maybe you want to be behind the scenes helping with payroll and helping us make data-driven decisions with employee development.

In other words, what area do you want to grow in? Regardless, we can help you get involved in a way that hones your strengths and develops your career.

Benefits : Medical - Dental Paid Vacation 401k Retirement Option with yearly company contributions.

WHAT ARE WE SEARCHING FOR?

True love, the meaning of life, a cease-fire in Ukraine, and a way to keep the YouTube audio going when you close the app?

In the meantime, we are looking for someone who takes pride in their work and loves meeting and talking to people. We are looking for a hybrid of an easy-going, emphatic, people-person mixed with a high level of administration talent.

This person will be meeting and, in some cases, interviewing new employees, but also have days sitting in front of spreadsheets and payroll.

Like an extroverted introvert? Is that a real thing? If you just smiled, you are probably the person we are looking for.

Not only that, but you need to be a great human. We judge all of our respective candidates through the lens of our 6 core values and as an HR representative, you would have to have a good measure of all of them.

• Holds oneself to the highest standards of honesty, integrity, and sincerity
• Has a continuous drive for excellence and self-improvement
• Takes full responsibility and is dependable in / for area of influence
• A professional team player who deeply respects others
• Possesses a strong desire to serve our community, our customers, and each other
• Exudes an extraordinary attitude

WHAT IS REQUIRED?

We are going to be paying particularly close attention to your...

Education and Experience :

• Bachelor's degree in human resources or related field and / or equivalent experience would be great but not required
• Some related experience is preferred
• SHRM-CP credential preferred
• Don’t have ANY of that but, you are a hard worker that isn’t scared away by complicated excel spread sheets and administrative work? Apply!

Skills :

Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

We will bring the education, but you need to bring a strong sense of computer and process administration skills. Without that, this probably will not work out.

It’s not you, it’s us. But we can still be friends.

• Microsoft Excel proficiency. Like, vlookup and pivot tables proficient.
• Excellent verbal and written communication skills
• Excellent outgoing interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Working understanding of human resource principles, practices, and procedures
• Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment

WHAT DO YOU DO?

As the HR Assistant, you would aid with and facilitate the human resource processes at all of our business locations. Here is a quick rundown of a few tasks you can look forward to.

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Manages and coordinates our Payroll. Managing payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Assists with recruitment and interview process.
• Posting job ads, candidate call screening, and working with managers to schedule interviews
• Submits online investigation requests and assists with new-employee background checks.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

This will be easy because our HR Manager hates paper.

• Provides clerical support to the HR department.
• Conducts and assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Administers health and welfare plans, including enrollments, changes, and terminations.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Reconciles benefits statements.
• Assists with processing of terminations.
• Assists with the preparation of the performance review process.

WHEN DO YOU DO IT?

40-hour workweek, with weekends off!

WHO DO YOU WORK FOR?

Giles is proud to be an automotive leader in the Acadiana community.

We pride ourselves in living out our mission to be a vehicle" that improves the lives of our employees, our customers, and our community.

We are serious about helping people find their purpose through our mission and as an HR Assistant, you will be at the heart of that movement.

WHAT'S NEXT?

Stop thinking about it and come start your career and work for a great company. If you have a great attitude and love serving people, we want you to apply now to be considered and we look forward to meeting you!

We are an equal opportunity employer and prohibit discrimination / harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.