Office Manager - ADESA

About Us

At ADESA, now proudly part of the Carvana family, we’re revolutionizing the automotive auction industry with innovation, passion, and a commitment to exceptional customer experiences.

ADESA is the second largest wholesale auction with 56 auction locations across the U.S. Our corporate team, headquartered in Carmel, Indiana, is dedicated to supporting our auction leaders and customers.

We're seeking a dynamic Office Manager to create an energizing and productive environment for our talented team.

Who You Are

You’re the spark that ignites a positive, vibrant workplace. Sharp, enthusiastic, and naturally organized, you thrive in dynamic settings and are passionate about fostering a collaborative office culture.

You bring a can-do attitude, exceptional interpersonal skills, and a knack for problem-solving to ensure our office runs smoothly and efficiently.

What You’ll Do

Office Operations : Oversee daily office operations for our 150 person Carmel office, ensuring a seamless and efficient workplace.

Manage supplies, snacks, equipment, and maintenance to keep our office running like a well-oiled machine.

Culture Champion : Cultivate a positive and inclusive office culture, ensuring everybody feels heard and their needs recognized.

Work with the office lead and office managers in other Carvana HQ offices to ensure consistency in our office cultures and how we support our teams across the country.

Organize team-building activities, team sharing, and initiatives that boost morale and foster collaboration. We have a scrappy culture so creativity is a must when creating cost-effective but exceptional experiences.

• Administrative Support : Provide administrative support to our leaders, including coordinating meetings, managing travel arrangements, and supporting key company events.
• Facility Management : Liaise with building management and vendors to handle office needs, from maintenance requests to space planning.
• Health & Safety : Ensure the office environment complies with health and safety regulations, implementing best practices to maintain a safe workspace for all employees.
• Communication Hub : Serve as the central point of contact for office-related inquiries, facilitating clear and effective communication across all departments.

What You Bring

• Experience : 3+ years in office management, project management, or a similar role, preferably within a fast-paced, dynamic environment.
• Education : Bachelor's degree preferred, but not required
• Skills :
• Exceptional organizational and multitasking abilities
• Strong interpersonal and communication skills - comfortable in large groups
• Self-motivated with the ability to set priorities by highest value
• Proficiency in office software (e.g., Google Workspace, Zoom)
• Problem-solving mindset with attention to detail
• Personality :
• Energetic and proactive
• Team-oriented with a positive attitude
• Adaptable and resilient in the face of change

Why ADESA & Carvana?

• Innovative Environment : Be part of a forward-thinking company that values creativity and continuous improvement.
• Career Path Opportunities : Access to professional development and career advancement within the Carvana family.
• Comprehensive Benefits : Competitive salary, health insurance, holiday and paid time off, 401(k) with company match, and more.
• Vibrant Workplace : Enjoy a modern, collaborative office space equipped with the tools and amenities you need to thrive.

Other Qualifications

• Must be at least eighteen (18) years of age.
• Must be qualified to operate a motor vehicle and possess a valid driver’s license.
• Must have a demonstrated ability to read, write, and communicate effectively in English.
• Must have the ability to physically operate vehicle equipment and tools.

Other Requirements

To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.

• The physical activity requirements of the position range from Light to Medium Physical Work.
• Frequent standing, watching, touching, listening, walking, talking
• Potential running, jumping, yelling or other rapid or forceful movement in emergency situations
• Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions.

Physical Working Conditions

This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station / convenience food and petroleum dispensing operations.

Note : Refer to the Handbook and Policy Manuals for important addendum requirements to all job descriptions. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.

Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.

Legal Stuff

Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.

ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law.

ADESA also prohibits harassment of applicants or employees based on any of these protected categories.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.