Accounting Technician II

Job Description :

Under the supervision of the Deputy Regional Director (DRD) and coordinates work with Budget Analyst with moderate latitude for the use of initiative and independent judgment.

Responsible for audit; monitoring and reporting regional financial data; consulting with management and staff on regional financial matters;

Records Management / Open Records Coordinator. Responsible for preparing monthly and quarterly time reports. Responsible for Procurement Requests and merchandise receiving reports.

Works closely with Regional Administration on special projects as needed. Main backup to switchboard, secondary backup to warehouse.

Texas Department of Public Safety (DPS) and safely operates either a state owned vehicle or personal vehicle to conduct state business in accordance with DSHS Policy OS-, Fleet Operations and Management & Procedures, and Texas motor vehicle, traffic and driving licensing law.

Employee must have a valid Class C Texas driver’s license or equivalent license from another state. Employee actively participates and / or serves in a supporting role to meet the agency’s obligation for disaster response and / or recovery or Continuity of Operations (COOP) activation in accordance with DSHS Policy OS-. Essential Job Functions :

40%) PURCHASING Requisitions : Prepares and enters all requisitions for Region 11 in accordance with established CAPPS Financial policies and procedures for ordering of goods and services.

• Communicates / coordinates with purchasers, program requestors or vendors to resolve any questions or issues
• Ensures receipt of goods or services and prompt delivery to end users.
• Monitors all requestions for completion and proper payment, returns and reconciliation.

10%) PURCHASING-Procurement Card : May be assigned a procurement card to pay for authorized, acceptable purchases of goods or services.

Must maintain strict compliance with all state and federal laws, rules and regulations governing procurement and accounting functions.

30%) REVENUE : Accounts for all HSR incoming revenue such as clinic co-payments and fees, rabies biological fees and animal control training and manual fees.

Provides guidance / training on receipting and reporting to staff who collect fees.

• Ascertains the accuracy of funds and reports received; and deposits all the funds to the local bank on a timely basis.
• Processes collection reports resolving all discrepancies; enters or calls in all deposits to the State Treasury Rapid Fund (TXNET) account and submits all required documentation to Revenue Management Office.
• Maintains and issues receipt books to the field offices, Zoonosis program as needed for the recording of collections; reviews / audits all completed receipt books as received from the programs and returns to the Revenue Management Office.
• Conducts annual unannounced visits to each field office for cash and receipt books on hand for compliance with DSHS policy and regional guidelines.

Reconciles databases for all funds collected at each field office and for all receipt books issued to HSR 11.

Prepares and submits Monthly Performance Workload Report to Revenue Management Office.

20%) OTHER DUTIES :

Serves as the regional headquarters cost pool coordinator. Reviews and approves all supply requests and submits orders for processing by HHSC each month.

Receives supplies and distributes to requesters.

• Prepares Monthly Time and Leave Balance reports to management.
• Coordinates the requests, changes or termination of telecommunications devices (iPhones, MiFi's) and maintains inventory records.
• Serves as the regional record management / records retention and open records coordinator. Performs record retention audits and provides technical assistance to assure compliance with State and DSHS record retention guidelines.

Maintains monthly logs of open records requests.

• Assists fleet management with assigning of state vehicles. Assists with receiving of purchases and entering receiving reports.
• Works on special projects in areas of accounting, procurement, or other areas as assigned by the Deputy Regional Director.
• Provides assistance to switchboard operator with switchboard and processing mail.
• Responsible for audit; monitoring and reporting regional financial data; consulting with management and staff on regional financial matters.
• Records management / open records coordinator.
• Responsible for preparing monthly and quarterly time reports.
• Responsible for Procurement requests and merchandise receiving reports.
• Works closely with Regional Administration on special projects as needed.
• Main backup to switchboard. Knowledge Skills Abilities :

Knowledge of generally accepted accounting principles and procedures affecting maintenance of accounting records and automated accounting systems.

Knowledge of accounting / leave record keeping software programs.

Knowledge of computer software-word, excel, outlook.

Knowledge of State of Texas record retention program guidelines.

Knowledge of basic human resource management practices and theories

Knowledge of contracts and contract monitoring.

Knowledge of State of Texas purchasing bid process.

Ability to interpret and apply accounting theory to difficult or complex transactions.

Ability to work accurately with numerical detail.

Ability to analyze, consolidate and interpret accounting data.