Inventory Control Clerk

Position Purpose

Manages inventory levels, ensuring parts are in stock, ordering new supplies, and organizing the storage of parts to facilitate easy, controlled access and accurate tracking.

Communicates with vendor suppliers to receive quotes, place orders for parts, and arrange for the delivery of parts to ensure timely availability for vehicle repairs and service.

Maintains accurate inventory records for audit purposes.

ESSENTIAL JOB FUNCTIONS

• Prepares and maintains parts inventory records for all district vehicles.
• Request and receive price quotations for parts and maintenance service.
• Retrieves parts from different vendors as necessary.
• Enters parts and maintenance data into the inventory control system.
• Adheres to reliable inventory control measures and systems.
• Maintains an adequate supply of basic stock parts that are regularly needed.
• Ensures that all inventory is stored in a safe, secure, and neatly organized manner.
• Prepares inventory reports and provides purchase documentation on a timely basis.
• Communicates with various vendors.
• Provides documentation for purchase orders to acquire and maintain required inventory.
• Conducts an annual, documented inventory of all parts and supplies.
• Assist with school bus routes as an attendant when needed to support the operational needs of the department.
• Performs other duties as needed.

Safety

• Performs preventive maintenance on tools and equipment, including vehicles, and ensures equipment is in safe operating condition according to established inspection procedures.
• Follows established safety procedures and techniques to perform job duties including lifting and carrying. Operates tools, equipment, and vehicles according to prescribed safety procedures.
• Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport / relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player;

promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

• Knowledge of safety protocols, including District rules and regulations, OSHA, and Texas rules of the road.
• Knowledge of inventory control principles and methods.
• Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.
• Knowledge of records administration and maintenance techniques and procedures.
• Skill at the beginner level, working with Microsoft Office , especially Outlook, Excel, and Word.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Skill in performing basic mathematical calculations with accuracy.
• Ability to read and understand loading and delivery tickets.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to accurately retrieve and deliver automotive parts.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Ability to perform tasks requiring close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus, including acuity in low-light environments.
• Ability to review work for accuracy.
• Ability to understand and apply rules, policies and procedures relating to District operations.
• Ability to work independently or with a helper depending on workload demands.
• Ability to use software to create spreadsheets, work on email, and do word processing.
• Ability to organize and coordinate work.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Travel Requirements

Travels to school district buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards

Tools / Equipment Used : Standard warehouse equipment including forklifts, pallet jacks, furniture hand dollies, stock pickers, small hand tools, and others;

operates tablets and peripherals; may use clip boards, and scanners; light truck or van.

• Posture : Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing / pulling, and twisting.
• Motion : Frequent repetitive hand motions, including keyboarding, use of mouse, and scanning; frequent walking, climbing ladders and scaffolding;

grasping / squeezing, wrist flexion / extension, and overhead reaching; frequent driving.

• Lifting : Frequent lifting and carrying (in excess of 50 pounds).
• Exerting : Occasional exerting in excess of pounds of force; frequent exerting 50 pounds of force to move objects; may require increased work pace in order to meet deadlines.
• Environment : Works in a shop setting (without air conditioning), in and around a truck, and outside; works 40% indoors in cab of truck and 30% outdoors;
• frequent exposure to sun and weather elements, extreme heat, extreme cold. frequent walking on slippery or uneven surfaces including the upper and lower ends of a delivery dock which can become slippery due to moisture and freezing temperatures;
• works around moving objects or vehicles; frequent exposure to noise from the vehicle and environment; frequent exposure to dust;

frequent requirement for very heavy lifting; may require occasional irregular and / or prolonged hours.

• Attendance : Regular and punctual attendance at the worksite is required for this position; occasionally works unscheduled overtime on short notice as directed.
• Mental Demands : Conscious of safety protocols at all times; maintains emotional control under stress; works with frequent interruptions;

may require occasional irregular and / or prolonged hours.

Vision : Performs tasks requiring close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus, including acuity in low-light environments.

Minimum Required Qualifications

• Education : Accredited High School diploma, GED, or Texas Certificate of High School Equivalency required.
• Certification / License : Clear and valid Class B Commercial Driver’s License or the ability to obtain one within 90 days of employment preferred;

Insurable by the District's insurance carrier.

Experience : 3 years’ in inventory control duties, including receiving shipments, pulling orders, and inventory counts;

Must be able to work independently or with a helper depending on load size.

INSURABILITY REQUIREMENTS FOR ALL DRIVERS

• Must be at least 21 years old.
• NO positive drug or alcohol tests including pre-employment, random, post-accident or reasonable suspicion.
• Driving and accident record :

Valid Texas Department of Public Safety Driver Record Check Type 3A-Certified list of all crashes and violations

NO more than 2 violations during previous 36 months including : moving traffic violations (including no more than 1 preventable accident);

failure to provide proof of valid driver’s license or proof of insurance; equipment violations.

• NO Driving Under the Influence (DUI) for drug or alcohol.
• NO leaving scene of an accident (bodily injury or physical damage).
• NO vehicular assault, manslaughter, or homicide.
• NO operating a vehicle with suspended or revoked driver’s license.
• NO reckless driving, speed contests, drag racing, or highway racing.
• NO use of a vehicle in commission of a felony.
• NO operating a vehicle without owner’s permission (unauthorized use or grand theft).
• NO permitting an unlicensed person to drive.
• NO speeding more than 20 mph over the posted speed limit.
• NO history of a conviction in a commercial or personal motor vehicle.
• Additional restrictions may apply if directed by FWISD’s Fleet Insurance Carrier.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.