Part-Time Office Coordinator

Kognitos is a cutting-edge automation platform that combines the power of Generative AI and Natural Language Processing (NLP) to provide a conversational and intuitive experience for business users.

As a fully serverless, SaaS automation platform, Kognitos enables users to build, manage, and execute automations in natural language, with the ability to process and understand domain-specific language.

Kognitos provides a detailed auditable view of its runs, allowing users to gain insights into why an action happened or what might have gone wrong in case of an exceptional situation.

Additionally, Kognitos's conversational exception handling, powered by Generative AI, allows for quick and easy resolution of unexpected system errors or business exceptions.

Job Summary : The Part-Time Office Coordinator will play a vital role in maintaining an efficient and organized office. This individual will be responsible for a variety of tasks, including supply management, package coordination, mail collection, facility maintenance, IT support, and event planning.

The ideal candidate is detail-oriented, proactive, and capable of managing multiple tasks simultaneously.

Key Responsibilities :

Office Supplies Management :

Maintain and replenish office supplies such as paper, snacks, and other essentials.

Monitor inventory levels and place orders as needed.

Package and Mail Coordination :

Coordinate the delivery and distribution of packages.

Collect and distribute incoming mail.

Facility Maintenance :

Hire and oversee handyman services for tasks like painting walls and cleaning carpets.

Ensure office facilities are well-maintained and functional.

Employee Onboarding Support :

Manage the setup of desks and workspaces for new employees.

Coordinate the issuance of new employee badges.

IT Support :

Handle minor IT tasks such as setting up TVs for screen mirroring or Zoom meetings.

Provide basic troubleshooting support for office equipment.

Event Planning :

Organize and coordinate group outings and office catering.

Assist in planning and executing company events.

Qualifications :

Proven experience in office coordination or administrative support.

Excellent organizational and multitasking abilities.

Strong communication and interpersonal skills.

Proficiency in basic IT tasks and office equipment setup.

Ability to manage vendor relationships and oversee handyman services.

Detail-oriented with a proactive approach to problem-solving.

Ability to work independently and as part of a team.

Work Hours :

Flexible part-time hours, approximately 20 hours per week.

Expected to work on-site in the San Jose office on Monday, Wednesday, and Friday.

Final note

You do not need to match all of the listed expectations to apply for this position. We are committed to building a team with a variety of backgrounds, experiences, and skills.

Equal opportunities provider

Kognitos is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.