Receptionist/Legal Assistant

Job Description

Job Description

Requirements :

• Excellent Oral Communication Skills
• Interpersonal Skills - ability to work with many different personalities
• Strong Computer Skills - experience with Microsoft Office (Word, and Outlook)
• Good Written Communication
• Ability to Multi-Task
• Detail Oriented
• Dependable

Essential Duties and Responsibilities :

Meet and greet clients and visitors to the Firm. Notify appropriate Firm parties of visitor arrival and directs visitors to correct location.

Receive and distribute messages via phone and in-person conversations. Promptly communicate information to attorneys and staff.

Operate multi-line telephone console relaying incoming, outgoing and intra-system calls. Directs phone calls to appropriate attorneys and staff.

Receive deliveries to the Firm and / or individuals in the Firm and route them accordingly to the proper recipient.

Coordinate pick-ups with various outsourcing Firms performing projects for the Firm.

Maintain neatness of lobby and reception area.

Distribute faxes electronically to correct recipient through E-mail.

Order lunches for functions. Coordinate individual orders, delivery / pick-up, check request and room setup and clean up.

Coordinate monthly birthday celebrations (order desserts, request check, schedule pick-up and set-up, and notify Firm of celebration).

Provide administrative / clerical support to attorneys and paralegals for special projects as requested.

Employee must perform all duties with minimal supervision.

Clerical support as assigned by supervisor.

Additional duties as assigned by supervisor.

Miscellaneous Admin Team Support :

Keep track of postage and courier expenses for accounts payable.

Filing as needed.

Create physical files and labels for new files, as requested.

Assist with Firm Community Activities

Opening and Closing office duties

Conference Center upkeep and meeting set-ups

Interaction with and customer service to all employees

External errands as needed

Additional Job Requirements

High School diploma

Active Driver’s License with no major infractions on driving record

Dependable transportation, with insurance

Ability to lift 15-20 pounds as needed

Job Type : Part-time

Pay : $18.00 - $22.00 per hour

Expected hours : 20-30 per week

Ability to Relocate :