Administrative Project Manager

Overview

Learn more about the general tasks related to this opportunity below, as well as required skills.

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases.

Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV / AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers.

Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states.

Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion.

Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter.

Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

As a member of a dynamic team, the Administrative Project Manager plays an integral role in ensuring the success of the Facilities & Campus Operations department.

The Administrative Manager reports to the Associate Operations Director but works across multiple teams to support projects that may span the entire department.

The Administrative Project Manager’s role involves leading and managing department-wide administrative projects, creating and maintaining process documentation, developing communications and presentations, and overseeing our intranet platform.

This role requires exceptional attention to detail, organization, and strong communication skills. The individual in this position must be a self-starter who can work both independently and collaboratively.

At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

Responsibilities

Responsibilities and essential job functions include but are not limited to the following :

• Manage Department-Wide Administrative Projects
• Manage and / or coordinate department administrative projects, ensuring timely and effective completion.
• Develop project plans, set deadlines, assign responsibilities, and monitor progress.
• Collaborate with department directors and team members to identify project needs and resource requirements.
• Communications & Presentations
• Develop, prepare, and edit a wide range of communication materials, including presentations, reports, briefing documents, and executive summaries.
• Coordinate and manage internal communications to ensure consistent and clear messaging.
• Responsible for the creation and distribution of departmental newsletters, including content and design.
• Oversee Department Intranet Platform
• Oversee the department’s intranet platform, ensuring it is up to date with relevant information and resources.
• Collaborate with team leads to ensure pages follow Fred Hutch style guidelines.
• Monitor engagement and feedback to continuously improve the effectiveness of communications.
• Process Documentation
• Create, update, and maintain comprehensive process documentation for various departmental functions and workflows.
• Ensure documentation is clear, accurate, and accessible to relevant stakeholders.
• Regularly review and revise processes to enhance efficiency and effectiveness.
• Other Duties as Assigned

Qualifications

MINIMUM QUALIFICATIONS :

• Bachelor’s degree or equivalent years of experience.
• Minimum of 5 years of experience in project management, administrative support, or a related field.
• Excellent verbal and written communication skills.
• Strong supervisory skills and budgeting experience.
• Grant and contract experience.

PREFERRED QUALIFICATIONS :

• Outstanding organizational skills, attention to detail, and time management.
• Ability to work independently and with limited oversight.
• Demonstrated ability to work as an effective member of an interdisciplinary team.
• Planning and project management experience.
• Demonstrated ability to deliver outcomes in fast paced environments.
• Demonstrated skills in critical thinking and problem solving.
• Ability to process complex documents and extract key information.
• Excellent interpersonal skills and ability to build positive and professional working relationships with internal and external stakeholders.
• Effectively able to communicate and demonstrate accountability in a remote setting.
• Excellent computer literacy skills, including but not limited to Microsoft Office.
• Previous experience in working in facilities management, design and construction, or real estate related areas.
• Previous experience with Smartsheet.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The annual base salary range for this position is from $72,946 to $109,408, and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security.

Benefits include medical / vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer.

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class.

We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans.

If due to a disability you need assistance / and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.

org or by calling 206-667-4700.

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