Administrative Assistant - 30 hrs/week

Overview

Permanent, part-time (30 hours) opportunity in our Pasadena, TX location!

For 140 years, A.W. Chesterton has been an innovator and a knowledge provider for our industrial partners around the globe.

From our ground-breaking split seal technologies, to our cutting-edge packing and lubricant solutions, we are continually focused on new ways to bring solutions to our customers, while also celebrating our own rich history and our unique place in the sealing industry.

Our benefits offering include :

• Work Today, get paid tomorrow - withdraw up to 50% of your earned daily wages the next day after you work rather than waiting for pay day!
• Chesterton Student Loan Repayment Program
• BCBS Medical Coverage
• Delta Dental
• 401K savings plan with a Chesterton contribution
• PTO including vacation sick, time, 11 paid holidays, and paid to time off to volunteer for causes
• Extra vacation day purchase program
• Flexible work schedules, including fully remote and hybrid work options for many jobs
• Vision insurance
• Tuition Reimbursement
• Short-term disability and long-term disability insurance
• HSA & FSA options to cover additional medical costs
• Parental leave for moms and dads to be
• Hiring referral bonuses (up to $3,000 for select roles)
• A host of other fringe benefits including legal services, pet insurance, Chesterton relief fund for employees in need, and more!

Check out our formal job description below :

This job can be described as :

Performs a wide variety of administrative, liaison, coordination and support services for a specific function or department.

Prepares narrative and statistical reports. Investigates problem areas, as well as improvement areas, determining method of research, appropriate data requirements, as well as analysis techniques.

Interfaces with senior management, cross functional organizations and internal / external customers. Undertakes various functional projects as required.

Tracks status of staff action items. Provides standard office support.

Job Model : On-Site

All fully remote positions will require you to travel on site 2-4 times per month depending upon business needs at your own expense.

Hybrid positions will require employees to work both on-site and remote each week under a schedule that has been determined and agreed upon by you and your manager.

On-Site positions will require employees to work on-site for each of their scheduled shifts.

A typical day at work would include :

• Investigate assigned problems determining method, data and information requirements, as well as analysis.
• Develop and streamline administrative processes in functional areas.
• Develop and maintain database(s) and spreadsheets for tracking function-specific statistics.
• Interaction with members of management and other internal and external customers regarding coordination and general dissemination of information, etc.
• Perform a variety of administrative tasks to support function including telephone support, ordering and maintenance of office supplies and equipment, collection of data, preparing reports and presentation materials, etc.
• Coordinate and schedule meetings by arranging for the date, room, presentation materials, meals, transportation, etc.
• Works under only general direction; ability to work independently.
• Interacts with both internal and external customers at all levels of the organization.
• Ability to work as a team player.
• Ability to manage confidential information.
• Enter and review customer purchase orders received.
• Use ERP system to get pricing for verbal and written price quotations / enter price quotes in system.
• Handle general inquiries using ERP and CRM system, stock checks, expedite orders.
• Monitor cases to scrub in CRM.
• Respond to customers to answer basic needs and telephone inquiries.
• Sales telephone support.
• Assist with other office and support tasks as requested by manager.

Experience you need coming into this job :

• Associates Degree or equivalent combination of education and experience.
• 5 + years related experience.
• Strong computer skills as well as basic office machines.
• Problem solving and customer service skills.
• Strong organizational skills. Ability to manage multiple priorities. Must be able to work in a fast paced and at times stressful environment.
• Strong written, verbal and interpersonal communication skills, including telephone skills.
• Strong math and grammar skills; ability to proofread and check various calculations.

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand, walk, sit, talk, hear, lift items, and reach with hands and arms.

Specific vision abilities required by this job include close vision. Moderate noise (ie : computer printers, traffic) exists daily in the work environment.

The employee may be required to stand for periods of up to one hour while collating mail or scanning documents. The employee is required to sit for extended periods of up to three hours at one time, while reaching with hands and arms (ex.

working with a computer keyboard). The employee is occasionally required to communicate by talking and listening face-to- face and on the telephone.

The employee is occasionally required to walk to all locations at the company facility to attend meetings and training sessions.

The employee is occasionally required to lift items up to 20 lbs. and deliver them employees in many locations at the company facility.

Disclaimer :

A.W. CHESTERTON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Targeted pay range : $22 / hr. - $24 / hr.

Chesterton is committed to paying all its employees in a fair and equitable manner. The pay range associated with this position ($22 / hr.

$24 / hr. DOE) is Chesterton's good-faith salary estimate for the presently available position. Please note that the final salary offered for any position will be based on many factors, including but not limited to : candidate qualifications such as education and experience, internal equity, geographical location, and budget.

Please note, it is not the company's usual practice to hire near or at the top of a pay range for any position that is available.

All of A.W. Chesterton Company employment is contingent upon successfully passing a background check and the respective medical surveillance requirements.

Chesterton is an equal opportunity employer M / F / V / D

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