Accounts Payable Assistant

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.

Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking an Accounts Payable Assistant to join the Pittsburgh office. The Accounts Payable Assistant is responsible for performing payable functions for all firm and client expenditures within the firm’s invoice processing system.

This position will also have daily contact with vendors and firm personnel regarding the status of vendor invoices, setting up new vendors, processing payments, ad hoc reporting and / or other requests.

This role performs selected month-end closing activities to ensure that all costs are reported and recorded on the General Ledger.

ESSENTIAL DUTIES

• Monitor and resolve issues within the automated invoice workflow process
• Ensure all invoices and related support are scanned and uploaded into the system
• Input invoices manually when the automated system cannot be used
• Monitor exceptions in the invoice processing workflow and resolve with the appropriate party(ies)
• Research and resolve invoices that error out in the automated system (i.e., duplicates, invoices for new vendors, not an actual invoice, etc.)
• Prepare and complete the upload / transfer process from the invoice processing system to the firm’s billing system
• Set up and maintain vendors in accordance with firm guidelines
• Establish and maintain positive and productive vendor relations
• Assist with the preparation of 1099s at year-end
• Process checks, wire, ACH, or other payment requests, such as rush and remote print requests
• Perform or assist in the upload of certain vendor electronic files directly into Elite
• Research, resolve, and respond to payment issues, inquiries, or other requests
• Address help desk / customer service related inquires with internal customer request
• Cooperate with local offices to address invoices on hold
• Engage with the accounts payable team and other departments to ensure proper and efficient recording of expenses
• Continually evaluate opportunities to improve efficiency and effectiveness when processing invoices
• Assist with audit schedules, pulling requested backup, and auditors’ inquiries
• Maintain accounts payable policies and adhere to other established internal controls within the payables process
• Research appropriate accounting treatment, when appropriate and as specified in company guidelines, to ensure our business partners and other offices follow correct guidelines
• Perform ad hoc duties to support the business

EXPERIENCE & SKILLS REQUIRED

• Bachelor’s degree in accounting, finance or other business related major, or equivalent work experience
• Proficient in MS Office Suite (i.e. Word, Excel, PowerPoint)
• Understanding of general accounting and basic finance processes and systems, Elite financial experience preferred
• Must understand the concept of coding to the General Ledger
• Strong interpersonal and communication skills
• Must adeptly manage multiple / conflicting priorities
• Must be able to work independently and effectively within or across teams
• Able to handle confidential information
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment.

The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.

Compensation Salary $48,000 - $72,000

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.

S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit.

We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients.

The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve.

We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.