Administration Manager

Administration Manager

Title : Administration Manager

Location : Exton, Pennsylvania

Division / Department : CMC, Contract & Project Management

Reports to : Sr. Manager, CMC, Contract & Project Management

Full-time : Yes

Frontage Laboratories :

Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad expertise in supporting pre-clinical and clinical drug development.

Frontage operates out of several different locations within the USA, Canada, and China. Frontage’s core competencies include drug metabolism, pharmocokinetics / pharmacodynamics (PK / PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug development, and core laboratory services for clinical trials.

Position / Job Summary

The Administration Manager is responsible for managing the daily administrative functions of the CMC site. The Administration Manager will ensure that the office is running smoothly, and all administrative tasks are completed accurately and efficiently.

Essential Duties & Responsibilities

• Manage and oversee the administrative functions of the site including ordering of office supplies, food for meetings, and scheduling travel.
• Front desk receptionist for CMC building; greet guests, manage incoming / outgoing mail and shipments, and maintain an organized, clean office environment.
• Liaise with external stakeholders such as vendors and clients to ensure smooth operations.
• Provide administrative support to senior leaders,including preparing slide decks for client meetings.
• Enter contract information into the contract / project tracking system, including maintaining and updating company databases and records.
• Manage the daily invoice activities, including reviewing and verifying requested invoices for accuracies.
• Follow-up with past due invoices, research billing discrepancies with the assistance of the collections staff and resolve clients’ billing issues.
• Collaborates with team members to ensure accurate and timely completion of assigned administrative responsibilities.

Minimum Job Requirements & Qualifications

• 2+ years of administrative experience.
• High School Diploma.
• Associate degree in business management or related discipline is preferred.

Experience Knowledge, Skills, and Abilities (KSAs) :

• Previous demonstrated success in office management.
• Excellent organizational, leadership, and interpersonal skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong verbal and written communication skills.
• Must be proficient in Microsoft Office Excel, Word, PowerPoint and Outlook.
• Experience managing budgets and expenses.
• Experience managing revenues and invoices.
• Knowledge of QuickBase software is a plus.

Frontage Laboratories Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.