Polyglass USA, Inc. , a premiere roofing materials manufacturer, has an opening for an Administrative Assistantlocated at our Deerfield Beach, FL facility.
We are seeking an Administrative Assistant to perform day-to-day supply chain tasks relating to raw materials for all Polyglass plants, as well as setting up and managing new vendors and the associated record keeping of all new supplier requests.
This position reports to the Procurement Manager and provides an interface with all departments as required and additional reporting to Director of Procurement & Supply Chain.
What You Get To Do :
- Responsible for setting up new suppliers
- Analyse the reasons why the new supplier set up was requested to ensure the necessary legal documents are requested from the new supplier
- Create a new folder with the potential new supplier in AS400 system
- Create a new folder to keep records of the new supplier requests for follow up purposes and status
- Set up all new suppliers with N30 payment terms or get authorization from Director of Finance for any exceptions
- Set up all suppliers for ACH method of payment
- Ensure supplier evaluation forms are reviewed, signed and saved on the Q drive
- Responsible for changes to existing suppliers and updating the Supplier info on the spreadsheet
- Save COI’s and W-9’s on the Q drive
- Answers phone calls and opens front door for visitors and deliveries
- Strong verbal and written communication skills and the ability to interact with plant managers, department managers, Director of Finance, suppliers, accounting team and others as required.
- Detail oriented with strong organizational skills and ability to multitask.
- Must be a team player with a positive attitude.
- Must be a self-starter and work independently with little supervision.
- Ability to use logic and reason in dealing with problems.
- Must have a high attention to detail and accuracy and exhibit good problem-solving skills.
- Performs other duties as required
Education / Qualifications We Look For :
- High School Diploma or GED required.
- Minimum 3 - 5 years previous accounting and / or bookkeeping experience is required
- Proficient in Microsoft Word, Excel, Outlook, and Power Point.
- Bonus : AS-400 or other enterprise-wide system experience.
Administrative Assistant - Part Time
Daily - 20%: Greets and directs visitors, as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required. Daily - 20%: Performs a...
Landscape Architecture Administrative Assistant
Landscape Architecture Administrative Assistant (Part-time) KEITH is seeking a candidate with proven organizational skills, good communication skills (both written and verbal), intermediate computer skills, ability to create and track documents, and ability to work well as a team with other pe...
Administrative Assistant
Seeking an Administrative Assistant for Training Department – On-Site –Monday-Friday – Long Term Contract – in the Fort Lauderdale, FL area $19. ...
Administrative Assistant
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Handle and coordinate active calendars.Ensu...
Administrative Assistant
Roto-Rooter, America’s premier plumbing and drain cleaning company, is the name that homeowners and businesses turn to for select quality services.We are proud of our more than 80-year history, but it’s our future that has us so excited!.Essential Skills & Responsibilities:.Skilled with Microsoft Of...
Administrative Assistant
This Administrative Assistant provides a wide variety of administrative support services. The Administrative Assistant also provides exemplary service in a manner consistent with the values and mission of the Castle Group. Must possess strong administrative background. May be occasionally required t...
Administrative Assistant - Dispatching
Skills:Administrative Duties, Maintaining Calendars, Prioritizing, Working Independently, Answering Phones, Written Communication, Oral Communication, Organization Experience:Experienced2 year(s). ...
Administrative Assistant
Here is what you can expect when you join our Village as an Administrative Assistant:. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. Medical secretary or secretarial certification is preferred-...
Middle School Administrative Assistant
The Administrative Assistant position is a full time front office position, at the hub of a thriving school, supporting teachers, students, and parents alike. ...
Administrative Assistant
Administrative Assistant In-Office. If you are enthusiastic about taking on challenges and driving our team's success, we strongly encourage you to apply today! We need a dedicated and ambitious Real Estate Administrative Assistant with a clear vision of becoming an Office Manager and possibly more ...