Responsibilities
The Expenditure Assistant will :
- Process invoices into P2P / ERP system and schedule for payment according to vendor terms
- Review vendor invoices for accuracy via EPRO as compared to the PO.
- Review assigned DMR folders on invoice exceptions
- Reconcile vendor statements
- Handle assigned refund checks
- Bring all discrepancies to the attention of the appropriate department and / or vendor to resolve problems
- Maintain and monitor Accounts Payable DPO report (Days Payable Outstanding
- Review and assist with the Error Queue
- Advise departments and vendors on payment status
- Answer phones regarding inquiries from departments and vendors
- File, save and scan invoices as needed in Share Drive and P2P system
- Perform other related duties as assigned
Qualifications :
- High School Diploma and 2-4 years of administrative support experience are required. Equivalent combination of education and experience will also be considered.
- Ellucian Banner experience is preferred
- Must work accurately under pressure and be able to work under minimal supervision
- Must possess working knowledge of Microsoft Word, Outlook and Excel. May use other web based programs as assigned;
- Must demonstrate good judgment, initiative and attention to detail;
- Must be able to effectively track time and resources to prioritize work assignments with minimal direction;
- Must be required to work independently and produce quality work from conception to completion on assigned projects;
- Must possess customer service, communication and organizational skills;
- Must possess thorough knowledge of departmental and college policies and procedures;
- Uses independent judgment in responding to inquiries regarding policies, procedures, and regulations
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