SENIOR ADMINISTRATIVE ASSISTANT

Company :

INEOS Olefins & Polymers USA

Interested in joining a winning team? A team whose employees are empowered to make a difference?

Job Title : Senior Administrative Assistant

Location : Carson, CA

Salary Range : $61,748.00 - $80,193.00

Organizational Context and Job Purpose

INEOS has grown to become a leading chemical company, with sales today of around $65 billion annually. INEOS is a global company with 26,000 employees on 194 sites in 29 countries.

The Olefins & Polymers USA (O&P USA) business within INEOS includes the Ethylene, Propylene, Butadiene, Polypropylene (PP) and Polyethylene (PE) product lines.

Manufacturing sites include Chocolate Bayou Works (Alvin, TX), Battleground Manufacturing Complex (LaPorte, TX), and Carson (Carson, CA), with a division office in League City, TX.

Overall, O&P USA has approximately 1,300 employees, 1,400 contractors, and annual revenue of $6.5 billion.

How the Role Fits in :

The successful candidate who fills this position will work as a key member of the Carson Team supporting the Site Manager and the Site Leadership Team.

Responsibilities will include complex and diversified administrative duties which will require judgment in managing activities and projects;

planning and prioritizing own tasks, all while maintaining an awareness of other activities.

Responsibilities and Accountabilities

• Interface, communicate and work well with all site employees, contractors as well as resources within other sites.
• Coordinate the work requirements for the site's building maintenance contractors & services as well as other outside contractors as needed.
• Coordinate bicycle purchases and maintenance for the site.
• Manage annual contractor performance review process
• Assist site quality group with ISO audit scheduling and follow-up
• Responsible for maintaining SharePoint for the Site.
• Support the site with procedure reviews and updates.
• Create requisitions, complete service entries, process payment requests, etc.
• Issue Open Invoices report and reconcile invoices for suppliers.
• Coordinate monthly supply order with site personnel and manage site credit card usage
• Assist leadership with initiation of new hire and exit checklists.
• Assist leadership with meeting minutes, agendas, audits, reports, filing, etc.
• Provide support and back up for administrative duties within the site Learning Management System
• Liaison for Chamber of Commerce; coordinate contributions and attend events.
• Must be familiar with complex office routines and procedures. He / she is expected to attain knowledge at an expert level on an assortment of office equipment / programs.
• Must demonstrate courtesy, tact, and effectiveness in dealing with others in everyday transactions. These jobs may interact regularly with people within and outside the organization, and at all levels of the organization.
• Incumbent is expected to follow complex established routines / instructions and an increasing range of procedures and precedents.
• The incumbent will have increasing latitude regarding the sequence in which assigned tasks and duties are performed, and expected to adjust priorities and workflow.
• The position is accountable for understanding and putting into practice the INEOS 20 Principles..
• Special projects and other responsibilities as requested

Skills & Knowledge Required

Education / Experience

• At least 5 years of previous administrative assistant experience.
• High School Diploma or equivalent required. Some college preferred.

Key skills and competencies :

• Intermediate level experience with MS Excel, Word, PowerPoint, Access and Outlook.
• Proficient in SAP
• Good communication and organization skills are essential for this position.
• Excellent Typing skills
• Strong team player
• Flexible and self-starter
• Dependable and detail oriented

Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance.On our team, people are acknowledged for embracing new practices that help create real value for customers.