RECORDS CLERK (CC#3643) JobID: 11812

Equal Opportunity Employer

RECORDS CLERK

DEPARTMENT : Registration SALARY SCHEDULE : Education Support Professional LOCATION : Assigned Schools WORK YEAR : 9 Months

GRADE 1

STARTING HOURLY RATE : $16.25 - $16.99 (PLACEMENT DEPENDS ON SIMILAR EXPERIENCE HELD AND EDUCATION)

The Phoenix Union High School District is proud to serve a diverse population of 28,000 students and 4,000 employees in Arizona’s capital city.

With a portfolio of comprehensive schools, small specialty schools, support schools, micro schools, magnet programs, and extensive Career & Technical Education (CTE) offerings, PXU’s schools of opportunity welcome, love, and inspire all students to go places and do things that matter.

SUMMARY :

The Records Clerk verifies and maintains student records to ensure that the student cumulative folders are accurate and up to date.

Inputs registration packets and updates student information in computer system. Provides general customer service at reception desk.

ESSENTIAL FUNCTIONS

Greets and directs visitors at registration office courteously; responds to a variety of questions and requests in a timely manner.

Answers multiple phone lines; transfers calls and screens calls.

• Works as a team with other registration staff to verify all required registration documents are entered into the student information system and in compliance with district and state guidelines.
• Performs general clerical functions, maintains student folder, distributes registration packs. Assists at the receptionist desk daily.
• Works in conjunction with school nurse to ensure all students are compliant with immunizations, per state guidelines and assists with reports for yearly audit of student immunizations.

Inputs computerized immunization records and emergency information on all incoming students.

• Accepts and reviews incoming registration packets; verifies all necessary documents are complete; scans and files all documents into students’ cumulative folder.
• Enters and maintains computerized data into student profiles to include immunization records, birth certificates, and emergency information.

Transmits student information to other schools, as requested.

• Distributes letters to parents for students missing immunization records, birth certificates, or other necesarry information.
• Maintains and files information in the student cumulative folder located in the campus registration office.
• Responsible for data entry of student handbook : weapons policy, internet authorization form, directory, dress code policy, etc.

into the student information system.

• Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff;
• maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies;

performs all other related duties as required or assigned.

The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

REQUIRED QUALIFICATIONS

Education, Training, and Experience Guidelines :

High School diploma or GED equivalent; AND one years of clerical experience; OR an equivalent combination of education, training, and experience.

License and Certification Requirements :

Possess an active Arizona Department of Public Safety IVP Fingerprint Clearance Card or obtain one within the first 90 workdays of employment.

IDEAL CANDIDATES WILL HAVE THE FOLLOWING SKILLS AND ABILITIES

• Skill in maintaining accurate records and filing systems.
• Ability to type and enter data with speed and accuracy at a rate required to perform functions effectively.
• Knowledge of basic computer usage associated with job function.
• Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
• Skill in researching and compiling data for reports, presentations, and technical documents.
• Ability to follow verbal and written instructions and procedures.
• Ability to communicate effectively both verbally and in writing.
• Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
• Commitment to create and sustain a thriving learning and working environment for students and staff.
• Ability to establish and maintain effective working relationships.
• Ability to use initiative within organizational policies, procedures and guidelines.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment.

WHY WORK AT PXU

The Phoenix Union High School District is one of the state’s largest employers. Our 4,000 education professionals are committed to providing an excellent learning environment for our students while enjoying an inspiring work environment.

• Highly Competitive Pay
• Comprehensive Employee Benefits
• Participation in Arizona State Retirement System
• Education Loan Forgiveness (If eligible)
• Vacation and Personal Leave Plans (for eligible positions)
• Paid Winter and Spring Breaks

The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status.

This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business.

DIVISION :

SUPERVISION RECEIVED :

SUPERVISION GIVEN :

Student & Family Services

Site Administrator

Registrar (provides direct supervision as a quasi-supervisor

None

Action

Prepared by : Reviewed by :

Reviewed by : Effective Date

Effective Date

Revised

PSPC

AT / CEA / Talent

07 / 01 / 2021