Finance Operations Administrator

Is this you?

You have a plan for the day, but in about 10 minutes you are already thinking on your feet and adapting as interesting challenges fall on your plate.

You know how things work because you absorb everything around you and it serves you well as you deftly handle high-level issues, sometimes even before the leaders you support know they exist.

Before you know it, the day flew by and you are on top of the world, knowing that you got it done and you made a huge difference for the team.

What you will do

In this role you will provide high level support to several leaders in a fast-paced, interesting corporate business environment;

you will be the key resource to the VP of Global Tax and other tax leaders with which you partner. Your organizational skills, take charge attitude and ability to adapt and support key tax areas will make a difference and contribute in a significant way to those you support and the company.

How you will do it

You demand excellence of yourself. You are a self-starter with strong problem-solving skills and a customer service focus.

You take pride in your ability to maintain high levels of quality, service and productivity while effectively balancing an extremely high level of work variety with urgency.

You are highly organized and comfortable working both independently or as part of a team, at times under pressure, managing and prioritizing projects to meet complex needs with the highest possible degree of accuracy and discretion.

You can regroup as priorities and objectives change. As a highly effective communicator you work well with others, helping to bring out the best in those around you.

Duties :

Support global tax function in various activities to ensure tax compliance by managing global tax tools, maintain tax calendars and dashboards, gathering key data, and ensure efficient management of day-to-day operations.

This will include the following :

Support Tax Operations in data extraction and data preparation from company software systems (i.e., ERP, tax software), global tax communications and information requests, formatting of business process documentation. Examples include :

Technology administrative support including Tax SharePoint document management and workflow system (i.e., quality control oversight, user access, governance and compliance of documents with records retention policy, maintenance of key meta data, training support, and troubleshooting support) Other technology requests may related to PowerPoint presentation formatting and meeting facilitation(MS Teams)

MS Excel data summary and administrative trackers

Power BI dashboards dashboard maintenance

Adobe PDF and DocuSign e-signature request facilitation

Support Tax Counsel in closing out documentation for projects in SharePoint and ensure quality check of information. Assist in project closure using a checklist supporting documentation.

Support Tax team in summarizing key information and analysis through utilization of excel workbooks or other software.

Management of tax documentation for various types of tax (i.e., exemption certificates for Sales and Use Tax, certificates of foreign status (Forms W-8, W-9) for Withholding Tax, Power of Attorney forms, etc.)

Management of the department budget, coordination of vendors (service providers), requesting and managing POs (Maximo), processing invoices etc.

Support tax team in various administrative matters including tax software license management, mail handling (includes tax notices, tax assessments, and certified mail), office supply management, travel and expense support, new joiner onboarding and visitor requests, and team event support.

What we look for :

Minimum Associate’s degree in business admin (accounting or IT systems emphasis) Bachelor’s degree preferred.

Minimum of 3 years of relevant experience in a fast-paced corporate or public accounting environment (more experience required w / Associate’s degree)

Proficiency in Microsoft Office Suite applications (Excel, Word, PowerPoint, Outlook, etc.). Certification in Microsoft Office Suite preferred.

Proficiency at utilizing and supporting the management of an electronic document retention system and workflow solutions (i.e. SharePoint)

Ability to perform basic numerical analysis and extract data from various systems (consolidation (OneStream), ERP (SAP, etc.), etc.).

Ability to adapt to new or changing technology or processes based on business needs.

Self-confident, able to think creatively, and a thirst for knowledge to improve processes, etc.

Excellent organization and communication skills are required to coordinate support for the department and to maintain a high-quality service level.

Demonstrated ability to work independently and follow through on assignments with excellent attention to detail.

No tax experience required.

LI-TD1

LI-Hybrid

What you get :

• Medical, dental and vision care coverage and a 401(k) savings plan with company matching all starting on date of hire
• Tuition reimbursement, perks, and discounts
• Parental and caregiver leave programs
• All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits
• Global market strength and worldwide market share leadership
• HQ location earns LEED certification for sustainability plus a full-service cafeteria and workout facility
30+ days ago