Administrative Assistant - 131119

Administrative Assistant - 131119

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Job Description

Filing Deadline : Tue 9 / 10 / 2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 07 / 23 / 2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 08 / 02 / 2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The UCSD Department of OB / GYN and Reproductive Sciences is composed of 65 faculty and clinical fellows. The department is composed of 6 divisions : Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, and Urogynecologic and Reconstructive Surgery.

The department is ranked 3rd nationally in research funding compared to other OB-GYN Programs. This includes funding from the National Institutes of Health, NSF, CIRM, CDPH and other private institutions.

Independently function as an Administrative Assistant for the Department of Obstetrics, Gynecology, and Reproductive Sciences.

Responsible for administrative aspects for clinical and research faculty. Prepare reports and provide clerical / administrative needs for the Department.

Responsible for organizing and coordinating administrative needs in consultation with other divisional support staff. Interface with other Medical School departments, UC clinics, campus offices, the Business Office, and other units.

Other duties include but are not limited to : Liaison between clinics and UCSD offices. Assist faculty within the OB / GYN, Maternal-Fetal Medicine, Uro-Gynecology, Reproductive Endocrinology, and Hospitalist Divisions.

Coordinate departmental call schedules, maintain faculty Outlook calendars proactively, prepare forms and correspondence pertaining to academic files, assist with preparation of papers / abstracts, and assist in grant preparation.

Work with division physicians and Medical Staff Administration in preparation of credentialing files for new and reappointments.

Respond to request for Certificates of Insurance. Assist with supply ordering, purchase orders, and travel. Assist the Fellowship Coordinator with respective division Fellowship needs including recruitment and daily Fellow schedules and tasks.

Assist the Business Office Finance Office, Department Business Officer, and HR Liaison, with special projects.

MINIMUM QUALIFICATIONS

Strong computer skills with working knowledge of PC hardware and various business software packages (Excel spreadsheet, Word, Outlook).

Strong ability to organize responsibilities and handle a high volume workload with accuracy and efficiency.

Ability to set priorities, implement courses of action, and meet deadlines; & the ability to establish and adhere to rapidly changing deadlines and priorities.

Demonstrated customer service standards.

Strong, demonstrated effective and efficient oral and written communication skills to communicate with all levels of Academic, administrative and staff personnel, as well as the School of Medicine, outside agencies, patients, students, faculty, community physicians, Medical Center and University personnel.

Ability to cope with pressure and accommodate interruptions.

Demonstrated ability to cooperate and work well with Faculty, staff, and administration.

Ability to maintain strict confidentiality and to handle sensitive matters discreetly.

Skill at quickly and accurately performing basic mathematical procedures, and the ability to prepare accurate financial reports in appropriate formats.

Demonstrated ability to work independently, exercise good judgment, identify problems, interpret policy and recommend solutions.

Demonstrated ability to compose and proofread correspondence, reports and forms.

Skilled at researching, compiling and organizing data and information.

Experienced in coordinating, directing and delegating work flow of others.

Available to work occasional weekends or overtime when necessary.

PREFERRED QUALIFICATIONS

Demonstrated working knowledge of the medical reimbursement arena to include IPAs, managed care, government payors, and commercial payors.

Demonstrated experience in preparing IRB protocols and submissions.

Knowledge of UCSD Medical Center and University policies and procedures

Familiarity with UCSD forms and related procedures and knowledge of School of Medicine patient information systems (PCIS and IDX).

Experience with credentialing and forms related to UCSD Medical Staff Office.

SPECIAL CONDITIONS

Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range : $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment;

online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department.

We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies.

Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care.

We invite you to join our team!

Applications / Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date.

If a job has an extended deadline, applications / resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors.

For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page.

We look forward to hearing from you!

Apply Online

Payroll Title : BLANK AST 3

BLANK AST 3

Department :

OB / GYN & REPRODUCTIVE SCIENCES

Hiring Pay Scale

$28.51 - $40.85 / Hour

Worksite :

East Campus (La Jolla)

Appointment Type : Career

Career

Appointment Percent :

100%

Union : CX Contract

CX Contract

Total Openings : Work Schedule :

Work Schedule :

Days, 8 hrs / day, Monday-Friday

Click Here to

Apply Online

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Administrative Assistant - 131119

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Posted

9 / 3 / 2024

Job Reference #

131119

context" : "https : / / schema.org","@type" : "JobPosting","datePosted" : "2024-09-03","description" : "

Payroll Title : BLANK AST 3

BLANK AST 3

Department :

OB / GYN & REPRODUCTIVE SCIENCES

Hiring Pay Scale

$28.51 - $40.85 / Hour

Worksite :

East Campus (La Jolla)

Appointment Type : Career

Career

Appointment Percent :

100%

Union : CX Contract

CX Contract

Total Openings : Work Schedule :

Work Schedule :

Days, 8 hrs / day, Monday-Friday

131119 Administrative Assistant

Filing Deadline : Tue 9 / 10 / 2024

Apply Now

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 07 / 23 / 2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 08 / 02 / 2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The UCSD Department of OB / GYN and Reproductive Sciences is composed of 65 faculty and clinical fellows. The department is composed of 6 divisions : Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, and Urogynecologic and Reconstructive Surgery.

The department is ranked 3rd nationally in research funding compared to other OB-GYN Programs. This includes funding from the National Institutes of Health, NSF, CIRM, CDPH and other private institutions.

Independently function as an Administrative Assistant for the Department of Obstetrics, Gynecology, and Reproductive Sciences.

Responsible for administrative aspects for clinical and research faculty. Prepare reports and provide clerical / administrative needs for the Department.

Responsible for organizing and coordinating administrative needs in consultation with other divisional support staff. Interface with other Medical School departments, UC clinics, campus offices, the Business Office, and other units.

Other duties include but are not limited to : Liaison between clinics and UCSD offices. Assist faculty within the OB / GYN, Maternal-Fetal Medicine, Uro-Gynecology, Reproductive Endocrinology, and Hospitalist Divisions.

Coordinate departmental call schedules, maintain faculty Outlook calendars proactively, prepare forms and correspondence pertaining to academic files, assist with preparation of papers / abstracts, and assist in grant preparation.

Work with division physicians and Medical Staff Administration in preparation of credentialing files for new and reappointments.

Respond to request for Certificates of Insurance. Assist with supply ordering, purchase orders, and travel. Assist the Fellowship Coordinator with respective division Fellowship needs including recruitment and daily Fellow schedules and tasks.

Assist the Business Office Finance Office, Department Business Officer, and HR Liaison, with special projects.

MINIMUM QUALIFICATIONS

Strong computer skills with working knowledge of PC hardware and various business software packages (Excel spreadsheet, Word, Outlook).

Strong ability to organize responsibilities and handle a high volume workload with accuracy and efficiency.

Ability to set priorities, implement courses of action, and meet deadlines; & the ability to establish and adhere to rapidly changing deadlines and priorities.

Demonstrated customer service standards.

Strong, demonstrated effective and efficient oral and written communication skills to communicate with all levels of Academic, administrative and staff personnel, as well as the School of Medicine, outside agencies, patients, students, faculty, community physicians, Medical Center and University personnel.

Ability to cope with pressure and accommodate interruptions.

Demonstrated ability to cooperate and work well with Faculty, staff, and administration.

Ability to maintain strict confidentiality and to handle sensitive matters discreetly.

Skill at quickly and accurately performing basic mathematical procedures, and the ability to prepare accurate financial reports in appropriate formats.

Demonstrated ability to work independently, exercise good judgment, identify problems, interpret policy and recommend solutions.

Demonstrated ability to compose and proofread correspondence, reports and forms.

Skilled at researching, compiling and organizing data and information.

Experienced in coordinating, directing and delegating work flow of others.

Available to work occasional weekends or overtime when necessary.

PREFERRED QUALIFICATIONS

Demonstrated working knowledge of the medical reimbursement arena to include IPAs, managed care, government payors, and commercial payors.

Demonstrated experience in preparing IRB protocols and submissions.

Knowledge of UCSD Medical Center and University policies and procedures

Familiarity with UCSD forms and related procedures and knowledge of School of Medicine patient information systems (PCIS and IDX).

Experience with credentialing and forms related to UCSD Medical Staff Office.

SPECIAL CONDITIONS

Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range : $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Apply Now

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment;

online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department.

We have long been at the forefront of translational - or "bench-to-bedside " - research, transforming patient care through discovery and innovation leading to new drugs and technologies.

Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care.

We invite you to join our team!

Applications / Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date.

If a job has an extended deadline, applications / resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors.

For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

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