Administrative Assistant

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The University of Miami Health System, "UHealth", Department of Pediatrics, Early Steps has a has an exciting opportunity for a Full-time Administrative Assistant to work in Miami.

The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Supports department and / or department leadership with daily clerical tasks.

Prepares basic reports, charts, budgets and other presentation materials.

Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.

Plans meetings and takes detailed minutes, as needed.

Answers phone calls, provides information to callers or connects callers to appropriate staff.

Schedules appointments and updates calendars.

Makes travel arrangements and reservations for department leadership and staff, as needed.

Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

Greets and provides general support to visitors.

Develops and maintains department filing system.

Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions :

Knowledge of Workday system.

Data entry to post Medicaid payments in the Children’s Medical Services database system.

Orders supplies for the Division

Creates and processes forms needed for division operation including Purchase Requisitions, Check Requisitions, Business Expense Reimbursement Forms and Interdepartmental requisitions.

Follows-up with UM administration, outside vendors, and Accounts Payable.

Provides assistance in performing other accounting related duties to meet deadlines.

Serves as the liaison between Providers, Purchasing Dept. and UM Risk Management

CORE QUALIFICATIONS :

High school diploma or equivalent

Minimum 1 year of relevant experience

General knowledge of office procedures and operations.

Ability to accurately prepare and maintain records, files, reports and correspondence.

Ability to communicate effectively in both oral and written form.

Ability to maintain effective interpersonal relationships.

Ability to process and handle confidential information with discretion.

Skill in completing assignments accurately and with attention to detail.

Proficiency in computer software (i.e., Microsoft Office).

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year.

Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination.

Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply.

Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click for additional information.

Job Status : Full time

Full time

Employee Type : Staff

Staff

Pay Grade :