Secretary
Job Description
Job Description
NATURE OF WORK :
This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work.
The work is performed under the general supervision of the site administrator or administrator’s designee.
ESSENTIAL FUNCTIONS :
Answers telephone and various inquiries from students, parents, staff, and the community.
Greets visitors and directs them to proper location.
Prepares and maintains pupil records and various related reports; verifies pupil information and
files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension
Reports and contacts parents concerning attendance policies and procedures.
Registers new pupils and requests prior school records, withdraws transferring pupils, and
forwards permanent school records.
Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files.
Assists in the preparation of county, federal, and state reports.
Maintains supplies / forms and submits requests for replenishment.
Receives, sorts, and forwards correspondence and telephone calls and messages for staff members.
Communicates with other schools and departments.
Schedules appointments and arranges conferences as needed.
Provides direction to student office aides / volunteers.
Maintains up-to-date bus routes and bus numbers for students.
Performs other related duties as required.
DUTIES AND RESPONSIBILITIES :
QUALIFICATION
Graduation from high school (or GED); two years of general office, clerical, or secretarial experience; ability to accurately type not less than 40 wpm from plain copy;
or any combination of experience and training that would provide the following knowledge, abilities, and skills :
Thorough working knowledge of office technology, including office equipment and software.
Ability to perform general office procedures.
Ability to communicate courteously and tactfully with students, teachers, parents, and the
general public.
Ability to be versatile in job responsibilities.
Ability to work under a minimum amount of supervision.
Ability to maintain integrity and confidentiality.
Ability to project a positive image to the public.
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