HR Admin / Immigration & Mobility Coordinator

HR Administrator / Immigration & Mobility Coordinator

Location; Santa Clara, CA (Office-based with potential for work from home)

JOB DESCRIPTION

Our client is seeking a detail-oriented and proactive individual to join their Immigration and Global Mobility team. The successful candidate will provide comprehensive administrative support, ensuring smooth and efficient operations within the team.

This role is crucial in assisting with the coordination of immigration processes and global mobility programs.

Provide general administrative support to the Immigration and Global Mobility team, including auditing vendor invoices, resolving invoice discrepancies with vendors, monitoring Purchase Order (PO) balances, and alerting the Global Mobility manager when funds need to be added to ensure timely payments.

Develop and deploy a filing system for ease of use and document retrieval. Audit and purge files (Public Access and PERM) as needed.

Incorporate files from acquired companies. Handle all federal and state agency correspondence maintaining accurate and up-to-date records and files.

Coordinate with employees, managers, and external stakeholders to gather details necessary for U.S. invitation letters. Draft U.

S. invitation letters for review.

Ensure compliance with privacy and immigration laws and regulations by safeguarding employee sensitive information and confidential corporate intellectual property.

Serve as a point of contact for employees regarding general immigration and relocation inquiries. Provide timely and accurate information and support and escalate to the Immigration and Global Mobility team, if needed.

Maintain and update databases related to immigration and global mobility. Generate reports as needed.

Post legal notices both electronically and physically as well as coordinate postings at other office locations. Notify the immigration law firm of employment relationship changes with immigration sponsored employees.

Assist with the onboarding process for international employees, updating Workday once work permits / visas have been issued, sending welcome emails to new hires / transferring employees including relocation guides and FAQs.

Support special projects and initiatives within the Immigration and Global Mobility team as required.

QUALIFICATIONS

3-5 years' experience and high school diploma or equivalent; additional qualifications in Human Resources or related legal field preferred.

Exceptional attention to detail and ability to handle sensitive information confidentially.

Excellent written and verbal communication skills.

Strong organizational and time-management skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to work independently and as part of a team.

Proactive and self-motivated.

Strong interpersonal skills.

Ability to work in a fast-paced environment.

Culturally sensitive and able to work with a diverse workforce.

Familiarity with immigration laws and mobility programs is an advantage.

Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis.

PRG has operations in Orange County, San Diego, Los Angeles, and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, paid holidays, and referral bonuses.