ADMINISTRATIVE ASSISTANT II

ADMINISTRATIVE ASSISTANT II

Municipal Court / City Prosecutor's Office

The City Prosecutor's Office is seeking a dedicated Administrative Assistant II to join their legal team. In this role, you'll be the first point of contact for clients, manage essential office functions, & handle critical legal documents-all while working in a dynamic & supportive environment.

If you have a knack for multitasking, strong computer skills, & a desire to contribute to the justice system, we want to hear from you!

Duties :

• Greets, assists & screens office walk-in clients & phone calls; furnishes information requested; schedules appointments.
• Handles office mail; assists in preparation for meetings & hearings; meets with victims & witnesses.
• Composes & types correspondence; keeps & maintains prosecutor's files; prepares reports as required.
• Uses computer to complete reports; assists and / or prepares subpoenas, complaints, trial sheets, notices to appear, personal service, & other legal documents.
• Processes confidential information regarding personnel & court activities.

Education :

• High school diploma or G.E.D.
• Courses in typing, bookkeeping, computer & other clerical functions.

Experience :

• Two (2) years of progressively responsible clerical work with strong computer experience desired.
• Work experience in a court or legal setting preferred.

Work Type : Light, exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects.

Machines, Tools, & Equipment : Adding machine, calculator, computer, copy machine, fax machine, telephone, & typewriter.

Hours : Monday - Friday, 8 : 00 a.m. to 5 : 00 p.m.

Starting pay : $17.21-18.07 / hr. DOQ

Additional $1.50 / hour paid for hours worked after 6 : 00 p.m. & before 6 : 00 a.m.

Paid Time Off :

• 48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).
• 96 hours of sick leave during first year.

Equal Opportunity Employer / Drug-Free Workplace : We consider applicants for all jobs without regard to race, sex, sexual orientation, gender identity, religion, age, color, national origin, ancestry, disability, or familial status.

Applicants requiring reasonable accommodations to the application and / or interview process should notify a representative of the Human Resources Department at 785-309-5710.

ADA Notice : For needed accommodations, please call 785-309-5745 Office or 785-309-5747 TDD Number between the hours of 8 : 00 a.

m. & 5 : 00 p.m. Every effort will be made to accommodate known disabilities. For material or speech access, please call at least 5 working days prior to the event.

TH 09 / 19 / 2024