Legal Assistant (1433)

Duties / Responsibilities

Included but not limited to :

• Provide direct assistance and support to up to 4 immigration attorneys and / or DOJ Representatives;
• Facilitate communication between the client and the legal provider which includes the delivery of interpretation and translation services as needed;
• Manage client communication from the point of intake throughout the case preparation process, this includes working with clients to gather and prepare case documentation and evidence;
• Maintain and organize current physical and electronic client files;
• Document and maintain records of client interactions, ensuring the consistent upkeep of accurate and comprehensive logs.
• Coordinate client's referral to Social Services within our program or to other services provided by the organization;
• Assist and participate in special projects, immigration legal workshops, and relevant training. Legal Assistants are expected to provide specialized training to staff and external parties, including attorneys.
• Ensure compliance with program-related grant requirements;
• Ensure compliance with organization policies and procedures;
• Additional Administrative tasks to manage : payment collection / invoicing (for Low Bono cases); mailing; calendar and scheduling;

office supplies; and a limited amount of phone calls.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Sitting, Standing, Walking, Talking, sitting at a desk, and working on a computer.

Must be able to lift fifteen pounds at times. Physical Demands : Sedentary physical activity performing non-strenuous daily activities of an administrative nature.

• Stand less than 33% of time on duty.
• Walk less than 33% of the time on duty.
• Sit between 33% and 66% of time on duty.
• Use of hands to finger, handle or feel over 66% of time on duty.
• Reach with hands or arms less than 33% of time.
• Full ability to talk and hear. Correctable vision required.
• Able to lift / carry up to 15 lbs.

Minimum Educational and General Qualifications :

• Completely fluent in Spanish and English (written and oral) required.
• Bachelor's degree strongly preferred;
• Previous Administrative or office experience preferred;
• Strong interpersonal and culturally competent communication skills.
• Respect and sensitivity to people's needs, and a good understanding of immigrant issues.
• Ability to work independently and to self-manage a substantial workload with deadline pressures.
• Strong organizational skills, attention to detail and multitasking.
• Must be able to effectively manage a large caseload in a fast-paced environment.
• Teamplayer, must be able to function as part of a large team.
• Ability to maintain strict confidentiality regarding all case and client information.
• Proficiency in Microsoft Word, Excel, and Outlook, and ability to learn immigration database / software. The position also requires the regular use of scanners, fax machines, and other technology.
• Candidates must complete required background checks and clearances.
30+ days ago