Duties / Responsibilities
Included but not limited to :
- Provide direct assistance and support to up to 4 immigration attorneys and / or DOJ Representatives;
- Facilitate communication between the client and the legal provider which includes the delivery of interpretation and translation services as needed;
- Manage client communication from the point of intake throughout the case preparation process, this includes working with clients to gather and prepare case documentation and evidence;
- Maintain and organize current physical and electronic client files;
- Document and maintain records of client interactions, ensuring the consistent upkeep of accurate and comprehensive logs.
- Coordinate client's referral to Social Services within our program or to other services provided by the organization;
- Assist and participate in special projects, immigration legal workshops, and relevant training. Legal Assistants are expected to provide specialized training to staff and external parties, including attorneys.
- Ensure compliance with program-related grant requirements;
- Ensure compliance with organization policies and procedures;
- Additional Administrative tasks to manage : payment collection / invoicing (for Low Bono cases); mailing; calendar and scheduling;
office supplies; and a limited amount of phone calls.
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer. Sitting, Standing, Walking, Talking, sitting at a desk, and working on a computer.
Must be able to lift fifteen pounds at times. Physical Demands : Sedentary physical activity performing non-strenuous daily activities of an administrative nature.
- Stand less than 33% of time on duty.
- Walk less than 33% of the time on duty.
- Sit between 33% and 66% of time on duty.
- Use of hands to finger, handle or feel over 66% of time on duty.
- Reach with hands or arms less than 33% of time.
- Full ability to talk and hear. Correctable vision required.
- Able to lift / carry up to 15 lbs.
Minimum Educational and General Qualifications :
- Completely fluent in Spanish and English (written and oral) required.
- Bachelor's degree strongly preferred;
- Previous Administrative or office experience preferred;
- Strong interpersonal and culturally competent communication skills.
- Respect and sensitivity to people's needs, and a good understanding of immigrant issues.
- Ability to work independently and to self-manage a substantial workload with deadline pressures.
- Strong organizational skills, attention to detail and multitasking.
- Must be able to effectively manage a large caseload in a fast-paced environment.
- Teamplayer, must be able to function as part of a large team.
- Ability to maintain strict confidentiality regarding all case and client information.
- Proficiency in Microsoft Word, Excel, and Outlook, and ability to learn immigration database / software. The position also requires the regular use of scanners, fax machines, and other technology.
- Candidates must complete required background checks and clearances.
30+ days ago