Payroll/Benefits Specialist

For job consideration, we request all candidates to complete our application at : https : / / www.applitrack.com / wd7 / onlineapp / default.aspx

REPORTS TO : Business Manager.

JOB GOALS : To assist in the administration of the district’s business affairs so as to provide the maximum educational services for the financial resources available.

QUALIFICATIONS :

• High school diploma including courses in bookkeeping, accounting, business English, and mathematics.
• Two years experience in accounting or bookkeeping or demonstrated competence in the tasks assigned.
• Demonstrated competence in the use of business machines and financial accounting software.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

PERFORMANCE RESPONSIBILITIES :

• Receives and computes all payrolls, making deductions for income tax, retirement, health and medical insurance, and other appropriate deductions.
• Maintains records covering all employee deductions and benefits.
• Maintains and updates records for salary contracts, substitute pay tracking, and fixed stipend positions.
• Manages Frontline Time and Attendance (Electronic Timesheet Submission) records and imports them into payroll.
• Prepares withholding, social security, tax returns, and all other tax forms relating to payroll matters.
• Prepares and submits payroll reports to TRS and IMRF on a timely basis.
• Responsible for proper delivery of payroll funds to employees each pay period.
• Completes online transmission of funds and data to TSA and retirement companies each pay period.
• Assists employees with supplemental retirement accounts, such as 403(b), TRS SSP, and IMRF VAC plans.
• Runs payroll reports requested by the CSBO to check the accuracy of payroll
• Mails checks to those employees who are absent during summer months.
• Verifies all amounts before and after checks are machine processed.
• Prepares employee W-2’s for delivery to employees and federal submission.
• Oversees the Open Enrollment Process for employee benefits and is the liaison between the benefit managers and the district.

Also, performs health, life, and dental insurance form processing.

• Oversees and organizes wellness initiatives for district employees.
• Maintains current records of employee benefits and deductions.
• Performs Audit of Affordable Care Act records of employees.
• Assures compliance with healthcare regulations of employee benefits.
• Assists employees with questions and provides appropriate forms.
• Manages general supplies of the district for schools and staff.
• Invoices groups for custodial overtime and building use fees for facility use.
• Monitors postage meter; replenishes as necessary.
• Prepares bank deposits and delivers them to the bank.
• Manages compliance with Mandated Training modules assigned by the district.
• Keeps records of tuition reimbursement and post-graduate course credit approvals for teaching staff.
• Performs secretarial duties for the District Office. Includes answering phones, assisting with document management, and helping customers of the district.
• Performs other duties assigned by the Chief School Business Official or designee.

TERMS OF EMPLOYMENT : Twelve months per year.

SALARY RANGE : $55,000-$62,000 depending on qualifications.