Administrative Assistant

We are searching for an Administrative Professional or someone with existing Purchasing, Logistics, or Supply Chain experience for a Purchasing Assistant role with a stable and growing online retail company!

Salary / Package

• $25-$30 per hour, depending on experience
• Health / Dental / Vision Insurance Options
• PTO Program
• Paid Holidays
• 401(k) with Company Match
• Yearly Bonus Program
• Employee Discounts
• On-site in Stuart, FL

The Role - Purchasing Assistant

If you are a proactive, super analytical and incredibly detail-oriented Administrative Professional or someone with existing Purchasing, Logistics, or Supply Chain experience , we need you to join our growing team! You will report directly to the Purchasing Manager, and your primary function will be to perform clerical tasks to support purchasing as well as carrying out some data analysis.

In the future, we would like to grow the position to include some buying tasks with increasing scope as competence is demonstrated.

You will report directly to the Purchasing Manager, and your primary function will be to perform clerical tasks to support purchasing as well as carrying out some data analysis.

In the future, we would like to grow the position to include some buying tasks with increasing scope as competence is demonstrated.

This is a hands-on role where you will be liaising with the people in the warehouse, helping them with the inventory or doing an inventory check.

Spreadsheet experience and knowledge is important, but you won’t be stuck behind a desk pushing paper!

KEY REQUIREMENTS (DO NOT APPLY UNLESS YOU SPECIFICALLY POSSESS THE BELOW EXPERIENCE)

• 3+ Years of experience in an Administrative role
• Purchasing, Logistics, OR Supply Chain experience is a plus
• MUST live within commutable distance of Stuart, FL

Bonus Points :

• Experience working at a retail or direct-to-consumer business
• Experience maintaining relationships with external vendors or contacts
• Extra points for experience assisting in a warehouse with 1000+ various SKUs
• This is a unique hiring process with multiple steps involved; if you do not wish to complete multiple steps, please do not apply.

Additionally, our client's expectations are that all interested candidates follow through this process; contacting a client directly will result in immediate disqualification*

This role is on-site, and the office is located in Stuart, FL*

Core Responsibilities

• Verify orders vs invoices for accuracy, e.g., pricing, quantity, discounts with follow-up for corrections
• Track incoming orders and alert warehouse and other stakeholders
• Vendor delivery issue tracking and resolution
• Data analysis
• Keep Inbox organized
• Document archive management
• Liaising with the people in the warehouse
• Helping with the inventory

About You

• You have previous experience in a similar role such as an Administrative, Assistant, or Analyst role. Previous Purchasing or Supply Chain experience is a bonus.
• Hands-on : Ability to work independently.
• Analysis : This position involves a ton of analysis; so you need to be skilled in Excel or similar spreadsheets and love doing analysis.
• Critical thinking and Attention-to-Detail skills.
• Willingness to learn : to be trained by the Purchasing Manager and other leadership.
• If you are interested, we'd love to hear from you!

About the Client

Established in 2005, CigarPlace.com is an international specialty internet retailer that provides best-in-class premium cigars, while offering affordable pricing along with the most obsessed our customers come first service in the business.

Founded by Julian Gomez, he began with a dream as a one-man show going door-to-door selling cigars to small tobacco shops in Miami.

Today, CigarPlace.com is a leading specialty cigar e-commerce company serving thousands of cigar aficionados and enthusiasts from around the world by offering a product catalog of over 10,000 items to choose from.

The Cigar Place is best known for their wide selection of cigars matched with you can’t believe this deal pricing. The offices are located just north of West Palm Beach in beautiful Stuart, Florida, where sailfish and simple afternoons by the water rule this small intra-coastal gem on the Treasure Coast.

The company has experienced rapid growth and is committed to hiring the best talent to continue to expand. Most importantly, while always maintaining a culture and attitude of excellence and service - for customers and employees alike!