Administrative Associate 3

Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a Administrative Associate 3

Job Description :

Job Title : Administrative Associate 3

Job Type : Contract

Job Location : Stanford, Stanford, CA - 94305 USA

Work Schedule : On-site

Pay rate : $30.40-$32

8AM-5PM onsite / hybrid

Administrative Associate Temp position will provide administrative support to 3 Chemistry Faculty and their research groups and will collaborate with the other team members to provide essential backup support for other faculty members as required.

Must have administrative experience and preferably financial experience or at least aptitude. company Oracle Financials experience would be very helpful.

Duties and Responsibilities include :

Administrative Support

Provide day to day administrative support for professor and graduate and postdoctoral students. Support will include assistance with mail, calendar, correspondence, travel arrangements, filing, ordering supplies, and assist in shipping samples and documents.

Finance

Reconciliation of monthly expenditure statements with special attention to student appointments, tracking expenses and projections.

Process / reconcile purchase orders, reimbursement requests, purchasing card transactions and expense transfers.

Grants Administration

Assist faculty in preparing and submitting grant proposals and progress reports. Review program announcement, determine requirements, assist with preparation of required documents, upload in grants system, and create routing form.

Qualifications :

• 3 - 5 years of administrative experience.
• Knowledge of University procedures and financial systems or ability to quickly become proficient in these areas.
• Excellent computer skills with proficiency in desktop applications. (Word, Excel, email and calendar application)
• Self-starter with ability to prioritize and make decisions with minimal supervision
• Good judgment and flexibility are musts.
• Strong organizational skills and attention to detail.
• Excellent written and oral skills.
• Ability to interact with a large variety of individuals at all levels of the university.

Top 3 requirements to hire?

• Knowledge of university procedures and experience with Oracle Financials and other financial systems.
• Some experience in grant proposal preparation and submissions.
• A self-starter with excellent and proficient computer skills.

About Maxonic :

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates.

We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

Interested in Applying?

Please apply with your most current resume. Feel free to contact Jaspreet Singh ([email protected] / (510) 613-4990) for more details