Assistant Property Manager

Millcreek Community Hospital, an Equal Opportunity Employer, is currently hiring an Assistant Property Manager to join our Plant Operations Team.

SUMMARY : To maximize asset value, customer satisfaction and revenue by assisting in the management of assigned residential properties to preserve and increase the value and integrity of the properties.

Provides a variety of clerical duties to assist Plant Operations in all functions and responsibilities related to the hospital and properties it supports.

DUTIES AND RESPONSIBILITIES :

• Advertise and market vacant properties to find tenants as needed
• Work with Finance to collect rent and other property fees from tenants and individual owners
• Reporting the property’s, occupancy and expiring leases to management
• Meeting potential tenants, showing them the property and assessing their applications in accordance with anti-discrimination laws
• Inspecting properties and arranging for repairs and new materials as required
• Arranging contracts for maintenance, trash removal, landscaping, security and other ongoing services and managing disputes with these service providers where appropriate
• Working with utility companies to properly maintain service during tenant move in / out
• Investigating and resolving property complaints and rental violations
• Performs clerical duties for the hospital and MCH Corp.
• Maintains established departmental policies and procedures, objectives, quality assurance programs, and safety standards.
• Answers phones, processes mail, photocopies, and prepares departmental correspondence.
• Maintains files and records pertaining to facilities management. Documents include, but are not limited to purchasing, invoices, drawing, permits, certificates, correspondence, and Life Safety documents needed to maintain compliance with Federal, State and Local codes.
• Creates and modifies word processing, spreadsheet, drawing, and pdf documents.
• Receives and processes departmental work orders. Schedules vendors and other Plant Operations Staff for preventative maintenance processes, repairs, and other projects.
• Assists in maintaining a computerized work order system.
• Contacts vendors, gathers quotes and places orders for maintenance services and supplies.
• Produces and maintains property leases and related records and correspondence.
• Assists with off-site property inspections to document the condition of rental properties, and makes recommendations for property improvement.
• Maintains professional communication with tenants, co-workers, vendors, and others.
• Documents and responds to complaints from neighbors and others regarding off-site properties.
• Communicates with tenants regarding lease requirements, late payments, and security deposit issues.
• Researches and documents local rental rates to establish MCH Corp lease rates.
• Performs other related duties as assigned or requested.

QUALIFICATIONS :

SKILLS / EDUCATION / EXPERIENCE

• High School diploma of general education degree (GED)
• Driver’s License
• Proficient with Microsoft Excel, Word, and paint as well as Adobe Acrobat

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work includes sitting in a normal seated position for extended periods of time. Reaching by extending hand(s) or arm(s) in any direction.

Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example using a keyboard.

Communication skills using the spoken word are required. Employee must have the ability to see & hear within normal parameters.

Employee must be capable of moving about.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work environment consists of primarily inside work in relation to an office setting with occasional exposure to job site maintenance & construction work

The above statements are intended to describe the general nature and conditions of the work being performed. They are not intended to be an all-inclusive list of responsibilities, duties and skill required of personnel of staff so classified.