Financial Analyst - Lymphoma Myeloma

Financial Analyst

MISSION STATEMENT

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

SUMMARY

Provides accounting support for Clinical Research financial and operational activities of the Department of Lymphoma / Myeloma.

KEY FUNCTIONS

Financial Analysis & Reporting

Prepare and maintain reports for all industry sponsored studies belonging to assigned PIs that show the financial status of each study, including both current revenue and expenses along with anticipated revenue and expenses.

Prepare and maintain reports for all assigned PIs summarizing free balances for all ancillary accounts (30s, 40s, 80s, etc.).

Provide account information when study team members and PIs need to make purchases or request services or new hires.

Regularly review all invoices from other departments within MD Anderson for accuracy and ensure that they are paid in a timely manner - IDSR, CTRC, etc.

Assist in creating reports and database applications to promote better flow of information between different groups within the department.

Review and complete monthly Statistical Sampling entries for assigned PIs by institutional deadlines.

Review and analyze data from above reports to identify trends or problem areas and formulate strategic solutions to address any deficiencies.

Regularly meet with assigned faculty to review financial account status and provide updates regarding invoicing and payments, as well as discuss personnel financing and plan for their continued support.

Provide guidance and advice to faculty regarding the appropriate use of funds according to institutional policies and procedures.

Maintain projections of current and anticipated personnel spending along with anticipated personnel funding.

Create break even report for PI clinical trial portfolio and determine their team's monthly burn rate.

Review all sources of personnel funding (infrastructure accounts, department accounts, and any relevant individual study accounts) to ensure all personnel are being charged to the correct accounts.

Prepare and process ePAFs for new hires, staffing changes, or to correct any errors or study deficits.

Regularly calculate personnel money earned on each sponsored project, and regularly prepare IDTs to move that personnel funding from individual study accounts to fund the personnel Infrastructure Accounts.

Assist in the preparation of other monthly and annual financial reports as assigned.

Collaborate with alliance team, manage complex Alliance trials for faculty, calculate and request internal budget transfer, provide quarterly expense report to the sponsor or CRO

Resolve issues related to accounting transactions and reconciliation items.

Ensure clear out deficits, accuracy of revenue and expenses, residual transfer and study close out.

Review actuals vs budgets, monitor patient enrollments, oversee spending trending, analyze protocol financial situation, adjust as necessary.

Ensure budgets are being adhered to and expenses are allowable.

Review BAF, track protocol amendment, ensure core fund is included and all costs are reflected in budget.

Request no cost extensions. Follow up advance set up for CFS.

Invoicing

Review all sponsored contracts and invoice as appropriate on a timely basis.

Review accounts to be sure that all invoices have been paid and that all automatic payments have been received as expected.

Coordinate with Grants & Contracts to make sure that the accounting for all invoices is accurate and all payments are posted to the correct accounts.

Review hospital billing records, study accounts, and coordinate with study teams to be sure that all invoiceables listed on the contract are properly invoiced.

Review patient travel reimbursement submissions from the patient, review for accordance with sponsor's contract and institutional rules, prepare check request submissions, prepare invoices for sponsor reimbursement, and monitor accounts to be sure that all patients have been properly reimbursed and all reimbursements have been paid by the sponsor.

Analyze and manage travel reimbursement BOA prepaids GL account

Coordinate with Pre-Award on contract amendments for those studies where the existing contract does not provide adequate coverage for the expenses incurred.

Ensure timely invoicing for both milestone and regular visits, follow up and collect payment, ensure payment is being allocated correctly.

Reconcile EPIC research charge to GL, identify variance and findings, conduct a solution. Ensure all research costs are covered or advise if negotiation / amendment is needed.

Effort Certification

Coordinate the quarterly effort certification process in accordance with institutional policy.

Review all effort cards for alignment with department records.

Meet with principal investigators to review their own effort cards as well as the cards for all employees whose salary is supported from their sponsored projects.

Monitor ECC system to track timely certification and processing of reports.

Process all ePAFs / retros needed to ensure that the effort certified matches actual payroll.

Maintain high level of expertise for effort certification through educational opportunities and interactions with Grants & Contracts personnel.

Other duties as assigned.

Education Required - Bachelor's degree in Business Administration or related business specialty.

Experience Required -Two years business experience to include project management, data analysis or accounting.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity / expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.