Receptionist / Accounting Clerk (On-site)

Job Description

Job Description

The Role

The TopSpot Accounting Clerk serves a vital role in supporting the daily operations of the Accounting Team. The ideal candidate is experienced in clerical accounting duties and able to execute accurate reporting, filing, and other accounting work while adhering to established standards.

Additionally, the Accounting Clerk will be responsible for a critical touchpoint for TopSpot's current and future Customers by answering phone calls and directing them internally to the appropriate resource.

This person will possess strong communication skills, professionalism, customer service, attention to detail, and strong proficiency in Excel and accounting technology.

This is a hybrid role with a requirement to be in the office up to 4 times a week.

Essential Functions

• Provide an exceptional Customer Experience by greeting and welcoming guests as they arrive at our office. Assisting in monitoring visitor access for office security.
• Interact with current & future Customers by answering phone calls with professionalism and collaborating with Teammates internally to direct calls appropriately.
• Provide accounting and clerical support for the Accounting Department which includes :

Maintain the records of checks received and properly classify checks into the check entry.

• Effectively collaborate and communicate with the accounting team on a consistent basis.
• Assist with the reconciliation of credit card statements, and other financial records to ensure accuracy and resolve any discrepancies.
• Prepare and maintain accounting documents and records, including invoices

Support AP with an understanding of vendor management (1099s, W9)

• Assist with the verification of the accuracy of invoices and other financial documents, ensuring they comply with company policies and procedures.
• Respond to inquiries from internal teams and external vendors regarding accounting transactions and procedures.

Complete monthly audits of information in financial software to avoid client billing and service discrepancies

• Support the accounting department with ad-hoc tasks and projects as needed.
• Stay updated on relevant accounting principles, regulations, and industry best practices.
• Order office & kitchen supplies and keep inventory of stock to keep the office running smoothly.
• Perform other clerical duties such as filing, photocopying, faxing where necessary.

Qualifications

Professionalism and customer service mindset. This person will be one of the first interactions many of our clients, team members, and vendors interact with.

A successful candidate will instill confidence in every interaction.

• High school diploma or equivalent; associate or bachelor's degree in accounting or related field is a plus.
• Previous experience as an Accounting Clerk or similar Accounting role.
• Proficient in using accounting software and MS Office applications, especially Excel.
• Proficiency in Excel
• Understanding of basic accounting principles and practices (GAAP).
• Exceptional phone etiquette and technical ability to use phone system.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills that enhance the customer experience.
• Strong discernment, judgment, and decision making. Ability to handle sensitive data and adhere to Accounting Controls.
• Ability to manage multiple tasks and meet deadlines.
• Excellent organizational and communication skills.
• Team-oriented mindset with the ability to collaborate effectively.
• Must be able to adhere to Internal Controls and Separation of Duties.
• Willing to work in a hybrid work environment, up to 4 days in the office each week.

About TopSpot

TopSpot Internet Marketing is a search engine marketing firm with a focus on accountability, transparency, collaboration, education, and delivering meaningful results for our clients.

Our commitment to our customers starts with our team. We will always strive to hire extraordinary people who will bring the passion, confidence, eagerness to learn, and positive attitude that is necessary to set us apart from other companies.

Customer & team loyalty is hard to find but it is crucial to the sustainable growth of our company, and we will never undervalue the opportunity to be better each day.

We know the keys to our survival as a company are put people first, be better than yesterday, lead with passion, and always do the right thing.

We are 20-year digital marketing veterans continuing to bring passion and results to the industry. Bootstrapping the organization with no experience in business or digital with 5 people and growing to 130 was not luck.

We truly are blessed as an organization and there have been many people that allowed this to happen our team, our clients, our community.

With the goal of being easy to work with, while also being a best place to work, investing in our innovation and growth is a no-brainer.