Marketing Administrative Assistant

Job Title : Marketing Administrative Assistant

Experience, qualification, and soft skills, have you got everything required to succeed in this opportunity Find out below.

Location (city, state) : Chicago, IL

Industry : Legal

Pay : $68,000 to $72,000

About Our Client :

Our client is a prominent legal firm with a global presence, renowned for offering exceptional legal services to businesses worldwide.

With offices spanning multiple countries, they provide top-tier advice in various areas of law, ensuring that their clients receive high-quality support in litigation, transactions, and regulatory matters.

Job Description :

The Marketing Administrative Assistant will provide high-level administrative and secretarial support to the Chief Marketing Officers (CMOs) and assist the marketing department.

This role is ideal for someone who thrives in a fast-paced, high-visibility environment, coordinating meetings, managing calendars, and handling sensitive materials with discretion.

You will work closely with marketing leadership and support a variety of marketing initiatives, ensuring smooth day-to-day operations.

Key Responsibilities :

• Coordinate and manage the CMOs’ schedules, meetings, and travel arrangements.
• Serve as the first point of contact for the CMOs, handling correspondence, phone calls, and communications with internal and external stakeholders.
• Draft and edit correspondence, reports, presentations, and other documents.
• Organize logistics for departmental meetings, conferences, and special events.
• Maintain and update the marketing department’s calendar and documentation.
• Assist with administrative duties, including processing invoices, handling expense reports, and managing electronic and physical filing systems.
• Act as the out-of-office contact for functional directors, providing support as needed.
• Coordinate service awards and special events, along with regular anniversary acknowledgments for staff.

Qualifications : Required :

Required :

• High School diploma or equivalent.
• Minimum of 5 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent grammar, punctuation, and proofreading skills.

Preferred :

• Bachelor's degree.
• Experience in a legal or marketing environment.
• Familiarity with Microsoft Visio and document management systems.
• Ability to type at least 55 words per minute.

Additional Details :

• Schedule : Full-time, 35-hour work week (Monday-Friday, 9am-5pm), with potential for overtime.
• Work Environment : Minimum of three days in the office per week, with flexibility. Wednesday is a mandatory in-office day for the marketing department.

Perks :

• Opportunity to work closely with firm leadership and CMOs.
• Be a key player in shaping the role, supporting a growing marketing team.
• Business casual dress code in a professional and collaborative environment.
• Flexibility in work hours, with remote work options part of the week.

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