Admissions and Records Office Supervisor

Salary : $36.81 - $44.75 Hourly

Location : Throughout Grossmont-Cuyamaca Community College District, CA

Job Type : Full-Time

Job Number : 24-047

Department : District Wide

Opening Date : 10 / 25 / 2024

Closing Date : 11 / 18 / 2024 11 : 59 PM Pacific

OVERVIEW & HIGHLIGHTS

The Grossmont-Cuyamaca Community College District is seeking a qualified individual as a Admissions and Records Office Supervisor.

The incumbent supervises the daily operations and activities in the college's Admissions, Evaluations, and Veterans Affairs offices.

Assists the Dean in planning and implementing departmental procedures. Trains and directs the office personnel. If this describes you, we encourage you to apply for the opportunity to join the innovative and talented GCCCD team and become a part of this dedicated team in beautiful San Diego County!

This recruitment will establish an eligibility list valid for 6 months

and will be used to fill current and future vacancies.

ABOUT US :

Since 1961, the Grossmont-Cuyamaca Community College District has enhanced the quality of East County life by providing a top notch, affordable education.

The 1,138-square-mile district includes two colleges, Grossmont and Cuyamaca and we provide high-quality, equitable learning opportunities to eastern San Diego County and beyond.

We prepare students to meet changing community and workforce needs, while advancing social justice and economic mobility.

We honor equity, diversity and are committed to the principles of equal employment opportunity and foster equity mindedness across our institutions.

WE OFFER GREAT BENEFITS :

Grossmont-Cuyamaca Community College District offers an excellent, fully paid benefits package for eligible employees who are contracted for 20 (twenty) or more hours per week.

Benefits include :

• Retirement - CalPERS
• Holidays - 19 paid holidays per year
• Vacation - Starting at 10 days per year for 12 month employees, increasing with length of service
• Sick Leave - 12 paid sick days per year (for 12 working months)
• Fully Paid Medical (for employee and dependents)
• Prescription Insurance (for employee and dependents)
• Fully Paid Dental Insurance (for employee and dependents)
• Fully Paid Vision Insurance (for employee and dependents)
• And more... (please see Benefits tab above)

Benefit information listed in this recruitment is, to the best of knowledge, accurate.

For the most up-to-date and detailed Benefit information, please visit our website at :

ALL ABOUT THE JOB

AT-A-GLANCE POSITION INFORMATION :

This recruitment will establish an eligibility list valid for 6 months

and will be used to fill current and future vacancies.

Current Vacancy : Grossmont College, Admissions and Records

Type of position : Full-Time - Monday - Friday

Anticipated Start Date : December 2024

Salary : Range S-I

$36.81 - $44.75 Hourly

$76,574 - $93,075 Monthly (based on 40 hours per week)

Initial Salary Placement : New employees start at Step A ($36.81 per hour) or B ($38.65 per hour) on the salary schedule.

To view the Supervisory Employees salary schedule for this classification, please click here.

QUALIFICATIONS & REQUIREMENTS

MINIMUM QUALIFICATIONS :

EDUCATION :

An Associate Degree or equivalent supplemented by course work in office management and supervision.

EXPERIENCE :

Increasingly responsible experience in a college Admissions and Records Office or related area, including experience in a lead capacity.

Please click here to view the complete job description.

SUPPLEMENTAL INFORMATION

APPLICATION AND SELECTION PROCESS :

Please read the entire job posting before your application is submitted.

Please allow yourself plenty of time to complete the application and supplemental questions prior to the closing date / time of the posting.

For step-by-step instructions and help to set up your account and apply to this career opportunity, please visit :

APPLICATION PROCESS :

• Completed application :
• Please complete the online application to include all current and previous work history and education.
• Work history must include the beginning and ending month / year.
• Submit required attachments (if any) :
• A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application.
• Additional documents, if any, may / should be attached to the online employment application.
• Application materials with pictures or personal information will render your application incomplete.
• Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.
• Completed Supplemental Questions :
• Any supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.

VETERAN'S POINTS :

• Veterans not previously employed by the District, with 30 days or more of service who become eligible for appointment by attaining the passing mark established for the examination, shall be allowed an additional credit of five (5) points and disabled veterans shall be allowed an additional credit of ten (10) points, which shall be added to the percentages attained in the examinations by the veterans.
• Any applicant who claims veteran's credit must submit Form DD 214 at the time the employment application is submitted. Failure to submit Form DD 214 at the time of application shall result in no veteran's credits being considered or added to any passing score.

ASSESSMENT PROCESS :

• The assessment process for this position may include any combination of the following :
• An application screening for initial qualifications
• Supplemental training and experience screening, documentation(s) / certification(s) screening
• Written examination
• Performance examination
• Oral examination.
• The District reserves the right to utilize a flexible pass point (cut-off) on any test part to meet the staffing needs as determined by the District.
• If you participate in and fail any examination segment, you must wait a period of 90 days (approximately 3 months) to test again for the same classification during a posted recruitment.

ASSESSMENT DATES :

The following dates are tentative and may change depending on the needs of the recruitment.

• Application Screening : Week of November 18th, 2024
• Written / Performance Examinations : Week of Nov. 18th & Dec, 2nd 2024
• Oral Panel Interview : TBD
• Final Selection Interview : TBD

Dates are tentative and will be updated as determined.

CANDIDATE COMMUNICATION :

The Grossmont-Cuyamaca Community College District communicates information regarding the hiring process via email. It is your responsibility, as the candidate, to provide the correct contact information by which to be notified.

Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the domain@gcccd.

edu , [email protected] and [email protected] to your safe senders list. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

DISABILITY ACCOMMODATIONS :

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Personnel Commission within two days of the closing date by emailing [email protected].

EMPLOYMENT REQUIREMENTS :

• Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.
• Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States.

Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

QUESTIONS?

Please email if you have questions regarding this opportunity.

EQUITY STATEMENT

The Grossmont-Cuyamaca Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunities.

GCCCD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.

The district encourages candidates who are equity-minded to apply. GCCCD is a minority-serving, Hispanic-serving institution.

We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at GCCCD, and are an essential component of the work that we do.

GCCCD is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment.

GCCCD is an Equal Employment Opportunity and Title IX employer.

For more information, please contact :

Michael Salvador, Equity, Equal Opportunity & Title IX Officer

Grossmont-Cuyamaca Community College District

8800 Grossmont College Drive

El Cajon, CA 92020

Grossmont-Cuyamaca Community College District offers an excellent benefits package for eligible employees who are hired for 20 (twenty) or more hours per week.

Benefits include :

• Retirement - CalPERS
• Holidays - 19 paid holidays per year (based on 12 month employment contract)
• Vacation - Starting at 10 days per year for 12 month employees, increasing with length of service
• Sick Leave - 12 paid sick days per year (for 12 working months)
• Fully Paid Medical Insurance (for employee and dependents)
• Prescription Insurance (for employee and dependents)
• Fully Paid Dental Insurance (for employee and dependents)
• Fully Paid Vision Insurance (for employee and dependents)
• Life Insurance
• TASC Flexible Spending Accounts
• Long Term Disability
• Wellness / Mental Health Benefit
• Deferred Compensation (403B / 457B)

For further information regarding our benefits, please visit our website at :

EXAMINATION PROCESS : Only those candidates whose application demonstrates a combined education and experience which meets the minimum requirements for this position will be considered qualified to advanced in the examination process.

All positions require qualified candidates to pass the assessment process which may include one or more of the following components : A scored application screening and evaluation based on the candidate's education, work history, and responses to the supplemental questions.

A multiple-choice exam specific to the position. A performance evaluation (for example Microsoft Word, Excel, or other job related activity).

A technical oral examination. (In most cases, this step will be conducted remotely utilizing an online meeting platform.

If a candidate does not have access to reliable internet and the use of a camera-ready desktop / laptop with a microphone, arrangements will be made for candidate participation from the GCCCD Personnel Commission office.

Please Note : Depending on the volume of applicants, there may be instances when only the highest scoring candidates will advance to subsequent phases of the examination process.

I acknowledge that I have read and understand the above Examination Process statement.

The following supplemental questions will help us determine if you meet the minimum qualification standards for this position.

Additionally, the information provided in the answers to these questions will be considered if a scored evaluation of your training and experience is utilized during the assessment process.

Respond honestly and truthfully to all questions. Over-evaluating your experience or skill level is considered providing false and / or misleading information.

Applicants found to have provided false or misleading information of their skills or experience will be disqualified from further employment processing, or if hired, immediately terminated from employment.

Experience listed below must be represented in the work history section of your application .A resume may be attached, but not substituted for completing the work history, education sections, or the supplemental questions of the employment application.

Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration.

I acknowledge that I have read and understand the above statement.

What is your highest level of education completed?Please Note : If hired, proof of education will be required during onboarding.

• High School Diploma or G.E.D. Equivalent
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate
• None of the Above

If you have indicated a degree above, please state the area of concentration for your degree. If you have multiple degrees, please list all areas of concentration.

If you did not indicate a degree, please answer N / A.

How many years of full time paid increasingly responsible experience in a college Admissions and Records Office or related area do you have?

Your related work experience must be clearly shown in the areas for work history on your application.

• I do not have any related work experience.
• I have been trained in this area but have no related work experience.
• I have less than 1 year of related work experience
• I have more than 1 year but less than 3 years of related work experience.
• I have more than 3 years but less than 5 years of related work experience.
• I have more than 5 years but less than 7 years of related work experience.
• I have more than 7 years but less than 9 years of related work experience.
• I have more than 9 years but less than 11 years of related work experience.
• I have more than 11 years of related work experience.

Please select the answer that best describes your experience Experience in a college Admissions and Records Office or related area.

The experience level selected below must be represented in the work history section of your application.

• I have no background or training in this activity.
• I have been trained in this activity, but have not performed it.
• I have performed this activity, but not independently.
• I have performed this activity independently, but only occasionally.
• I have performed this activity as a regular part of my job duties.
• I have performed this activity extensively and at a high level of complexity.

Please describe the experience you have indicated above regarding experience in a college Admissions and Records Office or related area.

Be sure to include where this experience was obtained. The experience listed must be represented in the work history section of your application.

A resume may be attached, but not substituted for completing the work history, education sections, or the supplemental questions of the employment application.

Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration.

If you have no experience, please answer N / A.

How many years of full time paid experience do you have leading a college Admissions and Records Office or related area?

Your related work experience must be clearly shown in the areas for work history on your application.

• I do not have any related work experience.
• I have been trained in this area but have no related work experience.
• I have less than 1 year of related work experience
• I have more than 1 year but less than 3 years of related work experience.
• I have more than 3 years but less than 5 years of related work experience.
• I have more than 5 years but less than 7 years of related work experience.
• I have more than 7 years but less than 9 years of related work experience.
• I have more than 9 years but less than 11 years of related work experience.
• I have more than 11 years of related work experience.

Please select the answer that best describes your experience Experience leading a college Admissions and Records Office or related area.

The experience level selected below must be represented in the work history section of your application.

• I have no background or training in this activity.
• I have been trained in this activity, but have not performed it.
• I have performed this activity, but not independently.
• I have performed this activity independently, but only occasionally.
• I have performed this activity as a regular part of my job duties.
• I have performed this activity extensively and at a high level of complexity.

Please describe the experience you have indicated above regarding leading a college Admissions and Records Office or related area.

Be sure to include where this experience was obtained. The experience listed must be represented in the work history section of your application.

A resume may be attached, but not substituted for completing the work history, education sections, or the supplemental questions of the employment application.

Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration.

If you have no experience, please answer N / A.

How many years of full time paid increasingly responsible experience supervising the preparation of required reports do you have?

Your related work experience must be clearly shown in the areas for work history on your application.

• I do not have any related work experience.
• I have been trained in this area but have no related work experience.
• I have less than 1 year of related work experience
• I have more than 1 year but less than 3 years of related work experience.
• I have more than 3 years but less than 5 years of related work experience.
• I have more than 5 years but less than 7 years of related work experience.
• I have more than 7 years but less than 9 years of related work experience.
• I have more than 9 years but less than 11 years of related work experience.
• I have more than 11 years of related work experience.

Please select the answer that best describes your experience Experience supervising the preparation of required reports.

The experience level selected below must be represented in the work history section of your application.

• I have no background or training in this activity.
• I have been trained in this activity, but have not performed it.
• I have performed this activity, but not independently.
• I have performed this activity independently, but only occasionally.
• I have performed this activity as a regular part of my job duties.
• I have performed this activity extensively and at a high level of complexity.

Please describe the experience you have indicated above regarding experience supervising the preparation of required reports.

Be sure to include where this experience was obtained. The experience listed must be represented in the work history section of your application.

A resume may be attached, but not substituted for completing the work history, education sections, or the supplemental questions of the employment application.

Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration.

If you have no experience, please answer N / A.

Please select the answer that best describes your experience working in the area of governmental, public schools, community colleges, and / or universities.Please check all that apply.

• No Governmental, public schools, or community college work experience.
• Governmental
• Public School
• Community College
• University

If the job classification for which you are applying has positions available (either now or during the life of the eligibility list) at any of the following locations, which would you be willing to interview for and accept employment?

PLEASE NOTE : If a location is NOT selected, you will not be considered for employment at that location.Please select all of interest.

• GCCCD District Offices
• Cuyamaca College
• Grossmont College

Required Question