Executive/Administrative Assistant (Data Manager) (HERRC) (Notional)

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Contingent upon contract award

Provides executive administrative assistant and data management support to personnel providing clinical staffing services for clients entering the New York City (NYC) Arrival Center, as well as onsite at NYC Health and Hospital’s Humanitarian and Emergency Response Relief Centers (HERRC) as required.

The centers are located throughout the five boroughs of NYC. Personnel assigned to this contract will be from Acuity, Stone Ridge Medical Professional, and other subcontractor staffing agencies.

DUTIES AND RESPONSIBILITIES :

• Coordinates with managers and senior management to outline specific data needs at various onsite health clinics, ensuring alignment with program objectives.
• Assists in policy and procedure writing, corrective action planning, deployment infrastructure planning, and after-action reports.
• Ensures the confidentiality and protection of program information, adhering to regulatory standards.
• Applies statistical methods to analyze data and generate business reports, collaborating with management to prioritize business needs.
• Supports safety initiatives, participates in safety meetings, encourages a safety-focused work environment, and actively implemented company initiatives for compliance with OSHA VPP, ISO, TJC, and other mandated regulatory or conformance regulations / standards.
• Performs and / or provides direction and support for the following services; assists with accuracy of logistics department (data entry);

completes all required documentation in a timely manner, including daily reports, preparing meeting agendas and meeting minutes, staff / shift briefings, and management updates.

• Helps coordinate on-site community meetings, understands group dynamics, promotes, and maintains a positive peer group culture.
• Assists the Logistics Manager in enforcing the use of automated tools to track supply chain and property management activities.
• Creates reports and develops systems to capture metrics that measure performance of the team by functional area.
• Assists Program Manager with record-keeping requirements in all the different areas within the department.
• Participates in ongoing meetings, conferences, as required.
• Ensures safe operating conditions within area of responsibility.
• Maintains a clean and orderly work area.
• Must have experience protecting PII / PHI
• Assists management staff with routine or daily responsibilities, including but not limited to filing, copying, answering the phone, on / off boarding, orientation, travel coordination, and tours / onsite visits.
• Performs and / or arranges for reoccurring training of mandated training and automated systems to all employees within the project (e.

g., onboarding, HIPAA, timekeeping, electronic medical record, Salesforce client tracking system, etc.)

• Provides reports with detailed analysis of workforce levels, critical skill set needs, and projections and forecasts to management.
• Assists in a variety of personnel and administrative matters.
• Provides special analysis of documents and reports, presents recommendations for changes and / or improvements to management.
• Coordinates data entry required for statistical reports and metrics for accuracy and completeness.
• Implement internal data management and reporting systems as well as maintain records on employees and compliance activities.
• Communicates with internal Acuity departments, SRMP Chief Medical Officer, vendors, and the client as required to ensure expectations and contract requirements / data quality objectives are being met and project obstacles are identified.
• Compiles operations requests to include changes and staff recommendations, and ensures they are followed up with the Program Manager.
• May assist with the development and implementation of policies and procedures consistent with those of the organization.
• Assists in a variety of personnel and administrative matters including but not limited to maintaining a wide variety of timekeeping records (stored both manually and electronically).
• Monitors and reports on timesheet completion and accuracy; assists with resolving problems and improving timeliness of timesheet submission.
• Assists in compiling information, handling and resolving customer complaints.
• Conducts various administrative duties that include, but are not limited to; expense reports, personnel rosters, internal reports, purchase order requests, process invoices.
• Responsible for adhering to all Acuity, SRMP, and NYC H+H regulations & other applicable regulations.
• Performs miscellaneous job-related duties as assigned.

OTHER REQUIREMENTS :

• Performs duties in a safe manner. Follows corporate and client safety policies.
• Ensures safe operating conditions within area of responsibility.
• Maintains a clean and orderly work area.
• Must have experience protecting PII / PHI.

QUALIFICATIONS :

• Associate Degree in Office Management or related field from an accredited university or a combination of comparable education and relevant work experience.
• Available to work multiple Shifts, Full-time (40Hours).
• Proficiency with computer and common office equipment, as well as with MS Office products, Power Apps, and SharePoint.
• Able to multi-task, be detail-oriented, organized, and have excellent verbal and written communication skills.
• 1 year of data entry experience preferred.
• Able to successfully engage with geographically dispersed and diverse teams.
• Strong collaborative and team / relationship-building skills.
• Ability to identify problems, suggest solutions and react to change with a high degree of attention to detail and foresight.

Acuity International is an equal opportunity / affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.

For OFCCP compliance, the taxable entity associated with this job posting is :

Acuity-CHS, LLC