Parts & Warranty Specialist

Midwest Mechanical Solutions mission statement : Creating lifelong relationships & projects we can be proud of through creatively applied HVAC solutions Midwest Mechanical Solutions Core Values : Driven / Self Motivated Can Do Attitude Team Player Customer Driven Do What’s Right Accountable POSITION OVERVIEW : Midwest Mechanical Solutions is seeking a detail-oriented and organized Parts & Warranty Specialist with a passion for customer service and industry specific knowledge.

In this role, the Parts & Warranty Specialist will play a key role in managing parts identification and inventory, ensuring timely ordering, inventory selection and stocking, and tracking of parts.

This role will provide HVAC parts related service and support to customers and team members both in person and over the phone.

JOB RESPONSIBILITES Process warranty requests including identification of replacement parts, pricing, availability, and warranty orders.

Maintain records / paperwork of sales, returns, and customer transactions to ensure compliance to company guidelines. Manage and process purchase orders using order management systems to obtain required parts from vendors.

Administer and maintain records of special orders, track warranty parts returned and update order inventory management systems.

Manage and process invoices to include complete reconciliation of merchandise received against invoice. Accurately identify and recommend appropriate parts for customers.

Place parts orders and manage incoming stock. Maintain inventory levels and ensure accurate stock counts. Coordinate with technicians and other departments to ensure timely delivery of parts.

Promote and adhere to safety rules and regulations. Field customer questions and handle any issues that arise. Respond to email requests and inquires in a timely fashion.

Stay current and knowledgeable on parts and products. Other duties as assigned and requested. JOB QUALIFICATIONS : Minimum Education and Experience HS Diploma or GED Equivalent.

Legally authorized to work in the U.S. on a full-time basis and does not require sponsorship in the future for an employment visa.

HVAC parts knowledge preferred. Previous experience in inventory, parts management and warranty services preferred. Knowledge, Skills, and Abilities Ability to manage an inventory of current stock, identify the purpose of each part, and coordinate large scale part returns.

Strong organizational skills and attention to detail. Ability to multi-task in a fast-paced environment. Excellent written, oral communication, and customer service skills.

Proficient in Microsoft Office and familiarity with order management systems. Working Conditions and Frequency : This position works on-site at our MMS facility.

Must be able to frequently sit and stand with periods of sitting at a desk and working on a computer with a variety of software applications.

Must be able to do frequent lifting of 10-65 lbs. Must be able to occasionally grasp, kneel and pull. This role could be invited to visit a job site occasionally.

The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a general framework of the qualifications of the position.

Job incumbents may be required to perform functions not specifically addressed in this job description. At Midwest Mechanical Solutions, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and / or expression, or other status protected by law. Powered by JazzHR