The Administrative Assistant supports the administrative needs of select Vice Presidents of the America’ Executive team.
Specific responsibilities include : calendar management, travel coordination, expense processing, office management and meeting coordination.
This role also collaborates with other administrative assistants and members of the Executive Committee.
Key Accountabilities
Calendar Management :
- Proactively manage daily calendars and resolve scheduling conflicts
- Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules
Travel Coordination :
- Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
- Create travel itineraries
- Prepare accurate expense reports through ExpenseVisor
Communication :
- Communicate and liaise with the team to properly inform calendar and project management
- Create and compile detailed PowerPoint presentations for Senior management and general meetings
General Administration :
- Assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
- Assist in the organization of files for VPs
- Process invoices through accounts payable / expense visor system
- Support ad hoc project requests
- Distribute mail and coordinate shipping with the mailroom
Qualifications
- 5+ years of previous administrative assistant experience working with high level or multiple executives
- Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
- Must be discrete due to exposure of highly confidential client information
- Ability to multitask and prioritize workload
- Must have excellent organizational skills
- Strong communication skills
- Ability to work independently
- Former retail environment experience is preferred
- Bachelor's degree preferred
The hiring range for this position ranges from $26.61 - $35.99 per hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.
Administrative Assistant - Americas
The Administrative Assistant supports the administrative needs of select Vice Presidents of the America’ Executive team. This role also collaborates with other administrative assistants and members of the Executive Committee. ...
Administrative Assistant - Americas
The Administrative Assistant supports the administrative needs of select Vice Presidents of the America' Executive team. This role also collaborates with other administrative assistants and members of the Executive Committee. ...
Administrative Assistant - Americas
The Administrative Assistant supports the administrative needs of select Vice Presidents of the America’ Executive team. This role also collaborates with other administrative assistants and members of the Executive Committee. ...
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