Administrative Assistant

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Physics & Astronomy department within the School of Arts & Sciences.

Under the supervision of the Senior Department Administrator, responsible for various administrative services.

Among the key duties of this position are the following :

• Prepares and processes documents necessary for appointments.
• Assists with travel, reimbursements, seminars, appointment schedules, website updates and a variety of other tasks.
• Assists in the hiring processes for various employee types.
• Handles confidential documents and addresses and resolves problems as appropriate.
• Assists in the preparation of various department reports and databases.
• Prepares purchase requisitions and journal entries as necessary.
• May be required to assist with processing Visas paperwork.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 50065.

00 Annual Mid Range Salary 62252.00 Annual Maximum Salary 74438.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

Bachelor’s degree, or an equivalent combination of education and / or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, etc.

Certifications / Licenses Required Knowledge, Skills, and Abilities

• Must possess good interpersonal skills, strong computer skills and the ability to work effectively in a busy environment of multiple concurrent tasks.
• Strong oral and written communication skills are important.

Preferred Qualifications

Five years working experience in an academic environment and / or experience that demonstrates knowledge and understanding of office administration.

Equipment Utilized Physical Demands and Work Environment

Must possess the ability to work effectively in a hectic environment of multiple concurrent tasks.

Special Conditions