Project Administrative Assistant

Job Description

Job Description

Join Our Innovative Team at Project Solutions, Inc.

Project Solutions, Inc. (PSI) is a dynamic and growing professional project management firm with a strong commitment to diversity, innovation, and continuous improvement.

For over 25 years, we've successfully delivered solutions to government clients, including the Department of Housing and Urban Development (HUD).

About the Role :

We're seeking a detail-oriented and organized Project Administrative Assistant to support one of our largest projects in Rapid City, SD.

In this role, you'll work closely with the Project Manager to handle a variety of accounting and administrative tasks.

Key Responsibilities :

Accounting :

• Processes accounts payable transactions and travel expense reports accurately and timely
• Reconciles vendor statements and resolve discrepancies
• Utilizes software which includes Microsoft Office Suite.

Administrative Support :

• Provides high-level support to the Project Manager and inspectors, including managing calendars, processing expense reports, and handling confidential correspondence.
• Assists in the preparation of executive presentations and reports.
• Manages special projects as assigned by the Project Manager.

Qualifications :

• Requires two (2) years’ experience in a staff or administrative capacity managing special projects, programs, or business operations in Accounts Payable or closely related experience
• Understanding of government contracts helpful
• Excellent written and verbal communication skills
• Detail oriented and highly organized
• Ability to work autonomously as well as take direction as needed
• Highly motivated and capable of seeing projects through from beginning to end
• Strong technical skills and experience with Microsoft Word, Excel, PowerPoint, Publisher, and Outlook

Work Environment :

This position operates onsite in Rapid City, SD in a professional office environment using standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position will require the ability to lift files, open filing cabinets and bend or stand on a stool, as necessary. Little to no travel is expected for this position.

Position Type / Expected Hours of Work :

Days and hours of work are Monday through Friday, flexible scheduling options . Position operates during regular business hours.

Occasional evening and weekend work may be required as job duties demand.

Benefits :

• Choice of 3 Medical Plan Options
• Dental and Vision Plans
• Health Savings Account with High Deductible Plan
• Access to Doctors on Demand with medical plan
• Company Life Insurance with medical plan
• Paid Time Off and Paid Holidays and Sick Leave
• 401(k) Savings Plan with Company Match

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.

Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Benefit offerings subject to change.

Project Solutions, Inc. is an equal opportunity employer, women, individuals with disabilities, protected veterans and minorities are encouraged to apply.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

EEO / AA / M / F / Vets

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