Office Manager

Overview Shive-Hattery's Quad Cities (Bettendorf IA) office has an immediate opportunity for an experienced Office Manager passionate about fostering a positive workplace, supporting our office operations and leading the day-to-day administration duties in an Architecture and Engineering Consulting environment.

You will collaborate with a diverse and talented team of professionals who deliver purposeful work for our clients. Your administrative expertise combined with initiative, judgment, and attention to detail will contribute to the success of the Quad Cities office and our company-wide goals.

Perform procedures for office activities such as documentation and filing, communication services, purchasing, facilities maintenance, and other support services in part or in wholeManage and maintain office assetsCoordinate administrative aspects to ensure the office is working efficientlyCoach, mentor, and supervise administrative support positionsManage a variety of administrative tasks and respond to professional staff inquiries, while productively reacting to shifting priorities Coordinate office maintenance and activities, ordering supplies, organizing office files, storage, breakroom and conference rooms Onboard new employees to Shive-Hattery processesEstablish and nurture an office culture that aligns with Shive-Hattery principles, values and purposeLiaison with Corporate office departments (Project Accountants, IT, HR, etc.

business unit directors, market sector, and group / studio leadersManage essential tasks and perform other administrative duties as may be requested Position reports to Managing DirectorWhy Shive-Hattery?

You will find the right balance at Shive-Hattery. A large pool of resources in a 500+ person design firm, with a small firm feel where you build personal connections with colleagues, partners and clients.

Flourish as a professional with the freedom to chart your own course and make an impact - and Design What Matters to make the world a better place.

At Shive-Hattery, our learning and teaching culture is built on collaboration. You'll have the opportunity to both learn from and teach your peers, working across disciplines to enhance your skills and grow professionally.

We offer a competitive total compensation package, including industry-leading pay and over thirty-five benefits designed to support your well-being and career development.

Benefit Highlights : Medical, Dental, Vision - 4 tiers of coverageVoluntary Life Insurance - Employee, Spouse, and ChildVoluntary Insurance Plans - Accident, Critical Illness, & Hospital IndemnityFSA - Medical & Dependent Care8 Paid Holidays + PTOPaid Parental Leave401K / Roth 401K with Company MatchOvertime BonusProfit Sharing BonusFirst Time License BonusTuition Reimbursement & Licensure / Certification Financial SupportProfessional Development OpportunitiesCalm Meditation & Stress Relief Subscription.

And Many More!Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Requirements Education : Bachelor degree preferred, but not requiredExperience : Generally, requires a minimum of 3 years supervisory experience or related experienceProficiency with Microsoft Suite programs a mustFamiliarity with Vantagepoint, Newforma, Adobe InDesign, and Photoshop is preferredSupervisory and training experience is preferredSelf-motivated, detail oriented and high energy individualResponsible for supervising office administrative activities to achieve maximum expense control and productivityFollow company practices and procedures while providing independent judgment, practicality, and analyzation to resolve ambiguity and issuesWork with minimal supervision, manage multiple priorities and deadlines, provide attention to detail, exercise discretion, and show servant leadership in an environment of change are necessaryStrong interpersonal and written communication skills a must