Executive Assistant (Contract)

Responsibilities :

Perform normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals;

arranging meetings and conferences; and receiving, referring, or answering mail.

• Review drafts and finished documents for appropriate grammatical usage; answer questions relating to office operations and established policies and procedures.
• Gathers, compiles, and reports on information relevant to supervisor's assignment.
• Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.
• Responds tactfully and promptly to inquiries and problems within scope of established authority.
• Coordinates a full range of meetings, events, and travel arrangements; manages calendars for the president. Works with internal / external contacts for venue requirements and selection, room set-up, catering, and materials delivery.

Utilizes the company's online reservation system to ensure that the travel policy is followed to provide cost-effective and convenient travel arrangements.

Works with travel agents, airlines, and others regarding planning and customer service issues.

Utilizes computer skills to create high-quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layouts, and organizes.

Minimum Qualifications :

• 10+ years’ experience in an administrative support role AND a high school diploma OR 7+ years’ experience with an associate degree or higher.
• Experience supporting VP and President levels in a corporate setting.
• Heavy calendaring and event planning experience.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.

We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs.

In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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