Contracts Coordinator

Job Overview : Under the supervision of the CFO- Accounting Manager, the Contracts Coordinator will develop, coordinate, plan, implement and manage contract complliance and quality assurance.

Responsibilities

• Models positive and healthy relationship building by treating all participants, staff and volunteers equitably with caring, kindness, respect, safety and dignity.
• Follows all policies, procedures, code of conduct and attendance rules of the organization Maintains strict confidentiality of all information and adheres to the policies in the use of computer technology and all other devices.
• Develops, coordinates, plans, implements and manages contract compliance and quality assurance functions.
• Prepare billings for all HUD, HHS, State, County and City in accordance with respective deadlines for review and process by the Accounting Manager.
• Performs accounting functions for grants and contracts in reStart’s accounting software (currently QuickBooks), including reports and information entry.
• Meets or exceeds all grant accreditation and / or regulatory guidelines and deadlines.
• Produces monthly costs sheets for review by Managers.
• Ensures compliance of grant draws.
• Fosters and ensures positive, collaborative relationships within and among all staff and board members associated with the overall operations of agency funding contracts, including local community leaders, regulatory entities, state, federal and local governments, and related constituencies.
• Ensures the timely and accurate production and distribution of reports and related compliance information as necessary and requested by reStart management, the Board, funders, grantors and related external resources.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree in accounting, finance or business administration.
• Accounting or bookkeeping experience a must; QuickBooks software experience a plus.
• Demonstrate a high level of problem-solving skills.
• Demonstrated knowledge and success with funding sources associated with various and related social programming initiatives.
• Experience with grant funding in a nonprofit work setting a must.
• Must possess ethics and integrity beyond reproach that would be well represented by reStart.
• Demonstrated ability to work effectively and collaboratively with a culturally and socioeconomically diverse population of participants, service providers and staff.
• Values diversity and possesses an understanding of multicultural and cultural competencies; understands power, privilege and inequity.
• Adapts to changing business needs, conditions and work responsibilities; responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.
• Demonstrates responsible personal and professional conduct; accepts personal responsibility for the quality and timeliness of work.
• Applies effective written and verbal communication techniques to convey clear and timely expectations, listens to people’s ideas and concerns, resolves confrontations, disagreements and complaints in a constructive manner.
• Ability to exercise independent judgment, using analysis, experience and perspective in solving problems or communicating decisions or actions.
• Effective interpersonal skills, with the ability to work collaboratively to garner trust, respect and confidence from others.
• Ability to work effectively under pressure in a fast paced environment.
• A collaborative team member who is also a strong leader with well-developed organizational and time management skills.
• Ability to develop effective working relationships; works cooperatively, exchanges ideas and addresses issues in a constructive manner.
• MS Office experience, especially Excel.
• Must pass a criminal records check and pre-employment drug screening.

Hours needed :

Monday through Friday, normal business hours. Flexibility on hours, when needed.