PROJECT MANAGER I - SHIP REPAIR

Description

Vigor Values

Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.

Truth : We seek the truth, and we speak the truth Responsibility : We act on what we know is right Evolution : We seek mastery, and adapt to a changing world Love : We care about the people we work with, and the world we live in

POSITION SUMMARY :

This position has full authority and responsibility for project profits and losses and manages all aspects of assigned ship repair projects.

The individual provides primary customer interface throughout the project. Through project team members, manages the application of labor and materials to achieve timely, better-than-bid results and assure customer satisfaction.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES :

This list is not intended to detail all aspects of the assigned work but is representative of the job's overall responsibilities.)

• Plans, estimates, negotiates, staffs, directs the work, and reconciles final billings on assigned projects. As the top decision maker on the project, resolves any internal issues that arise over the productive, safe management of the project.
• Meets or exceeds customers' realistic expectations for quality, productivity and safety on projects, and manages the customer relationship through any changes in the scope and price of the project to assure continuing customer satisfaction and profitable project closure.
• Resolves issues on a day-to-day basis with customers, owners, Port authorities, and other interested parties. Represents the Company fairly and consistently when interacting with customers.
• Works closely with the Contracting & Estimating Department to estimate, plan, execute and settle the projects. Provides all necessary documentation for bill settlement and negotiation of change orders in a timely manner.

Advises Contracting Department of opportunities to increase profits and avoid losses.

Interprets specifications, plans project sequencing and coordinates the various phases of the project to prevent delays and avoid rework.

Ensures that change order requests and CFRs are properly written, and approves them before providing them to the Project Management team.

• Writes timely and accurate documentation of each job and contributes accordingly to final written specifications.
• Confers with supervision and project management staff, and project inspectors and suppliers of materials, to resolve repair problems and to improve repair methods.
• Plans, coordinates and directs production activities for assigned projects. Through subordinate supervision, assures appropriate daily project staffing.

Audits subordinates' reports and monitors job progress to ensure that manpower utilization and allocation meets job requirements and bid expectation.

Makes appropriate changes as necessary.

Prepares periodic management reports on work progress, materials used and costs, and adjusts work schedules as indicated by reports.

Ensures adherence to the work process.

• Maintains effective working relationships with craft workers, customers, and contract administrators. Where labor complaints or disputes occur within the project, directly or through managers, supervisors or other resources, assure that issues are resolved efficiently and with minimal disruption to the project.
• Leads the project team in a post mortem review of each completed project, and assures complete documentation and dissemination of all lessons learned in order to capture best practices and to avoid repeating mistakes.

Ensures that lessons learned on own and other projects are captured in the preplanning phase of new projects.

• Ensures that worker safety and environmental concerns are constantly monitored, and that problems are effectively resolved.
• Assesses and documents overall work performance of direct reports by close of project, providing feedback to same. Ensures performance documentation by managers or supervisors of all assigned project personnel.

Clearly identifies strengths and weaknesses of project team members and recommends specific development activities.

• Remains technically competent, ensuring personal skills remain current with changes in the field and consistent with Vigor's productivity improvement initiatives.
• The Project Manager is actively involved at an operational level in reviewing the relevant costs data, quality and capability for performing work internally versus subcontracting to outside suppliers and vendors.

The incumbent is responsible for the decision to make or buy a product or service for the particular project under their direction after thorough analysis of relevant information.

The Project Manager plays an active role in managing or providing oversight for the subcontractor and / or vendor performance on the project, including setting expectations for such groups.

It is critical to the overall profitability of the project that the Project Manager actively monitors and drives the performance standards of all subcontractors / vendors and holds them accountable.

Monitors job progress and uses earned value management techniques to identify problem areas and forecast costs. Reports on project performance.

JOB SCOPE :

The role operates within general parameters, but must use sound judgment and independent decision making when carrying out job responsibilities.

Has the ability to influence and recommend modifying existing protocols. Typically manages projects that range from $.5M - $5M and that frequently last 6 weeks or longer.

The incumbent is held accountable for the overall guidance and consistency across projects to ensure profitable performance of the work is achieved.

The incumbent has profit and loss responsibility for his / her projects as well as, a critical role in securing revenue for the Company.

Failure to meet the expectations of the customer could result in significant loss of future business.

SUPERVISORY RESPONSIBILITY :

The position manages as many as fifty employees either directly or through subordinate supervisors. Those managed have varying degrees of technical expertise and reading / writing skills, including professional level and hourly craft employees.

He / she may have as many as four direct reports depending on the size of the project. The role operates at a more senior oversight level than hands on supervision.

However, the incumbent's operational range must be able to reach from details to strategic levels.

INTERPERSONAL CONTACTS :

The Project Manager coordinates his / her efforts with managers and supervisors at all levels in the business unit and with support services managers.

The incumbent must be effective at influencing and collaborating with other managers and peers not in the direct line of authority in order to perform successfully.

The position represents the Company through formal and informal interactions with the customer. Additionally, the individual interacts with industry peers on a less frequent basis.

KNOWLEDGE SKILLS AND ABILITIES :

• Demonstrated financial savvy as it applies to labor-intensive projects.
• Strong knowledge of ship systems as relates to how they interact and construction / repair sequencing. Uses a systems approach to work planning and execution.
• Demonstrated ability to orchestrate the judicious use of labor in a multi-craft, unionized, complex work environment.
• Strong leadership skills including conflict resolution, real-time decision-making, high performance expectations and the capability of inspiring the team to meet them.
• Strong customer relationship skills in terms of achieving customer satisfaction through their buy-in to business and project realities rather than through diluting project profitability.
• Excellent contract, specification and print interpretation skills.
• Effective communication skills that span the customer and project population. Skilled at acquiring knowledge through asking the right questions.
• Expertise in maximizing revenues and profits on projects through the art and science of ongoing negotiation.
• Understands and can leverage a siege mentality, including identifying and nurturing the key informal leaders who can help keep things moving when other means fail.
• Strong entrepreneurial outlook with a clearly demonstrated sense of ownership over both the process and the results.
• Demonstrated hands-on approach to problem-solving and knowing the ship and the project.
• Capable of effectively handling multiple priorities on own with little or no supervisory guidance.

EDUCATION AND / OR EXPERIENCE :

BS in a technical discipline, or a relevant amount of experience, is required. An advanced degree is preferred in a technical discipline associated with ship repair such as marine engineering.

Minimum one (1) year of progressively more complex work experience that demonstrates in-depth ship repair and production knowledge.

A minimum of three (3) years of project management experience is required. The critical criterion is specific, demonstrated success in planning, staffing, coordinating and profitably executing multi-trade, extensive, labor-intensive, multi-phased projects.

CERTIFICATES, LICENSES AND REGISTRATIONS : None required.

PHYSICAL DEMANDS : Work is conducted in a dynamic, fast-paced shipyard with moderate to loud noise levels from production activity in the shipyard.

The individual will be required to be in production areas in yard and onboard ships. He / she must be able to walk to and from job sites.

The person must be able to climb inclined stairways and vertical ladders; to enter confined areas and tanks; to work at heights.

He / she may be required to work more than 8-hour shifts and weekend. The incumbent must be able to frequently bend, squat, crawl, twist and may be required to lift up to 50 pounds.

There may be local travel and out-of-town travel (including air travel) up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT : While in production areas will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.