Grants & Contracts Billing Analyst Job

General Descriptions :

Financial management of assigned grants, contracts, and other sponsored activities ( grants ). Accountable for accurate and timely completion of budgets, billing, and reporting for assigned grants.

Provides other general accounting and administrative tasks in a health care services and research environment. Specific Responsibilities of the Job :

Collaborate with program staff and / or more senior grants / contracts accountants to prepare budgets, budget revisions, reallocations, and amendments for assigned grants, contracts, and other sponsored activities (hereafter referred to as grants ).

Learn and adhere to sponsors’ budget requirements, processes, and deadlines.

• Report on revenue, expenditures, and program plans to identify over / under spending, capacity for additional funds, or need to reallocate funds.
• Accurately apply coding, allocation, and distribution methodologies to support use, billing, and reporting of grant funds.

Learn and apply sponsor and company expenditure policies and procedures; communicate those as needed to program personnel.

Compile and review expenses to be charged to assigned grants. Review expenses, coding, and supporting documentation for allowability and applicability to the grant.

Prepare accurate and timely scheduled and ad hoc reimbursement requests (billing) to sponsors.

• Track grant billings, and follow up with sponsors as needed to ensure proper sponsor payment is received.
• Participate in answering sponsor inquiries and requests for information on assigned grants. Participate in monitoring visits, entrance / exit meetings, audits, etc., as assigned.
• Initiate appropriate grant-related accounting transactions in the organization’s ERP and EHR systems.
• Research, troubleshoot, and resolve issues and discrepancies related to assigned grant billing and expenditures. Understand and implement new workflows, procedures, accounting pronouncements, sponsor regulations, and internal changes.
• Provide excellent and timely customer service to internal and external contacts.
• Provide backup, training, general support, and collaboration to fellow grant / contract accounting staff and management.
• Maintain electronic files, calendars, and other shared resources / reference documents on behalf of grants / contracts accounting unit.

Track, communicate, remind, and ensure unit deadlines are met.

• Participate as assigned in special projects, learning opportunities, organizational initiatives, administrative and general accounting work such as but not limited to audit support tasks, annual budget support tasks, meeting coordination, etc.
• Other duties as assigned.

Direct Reports :

None Job Requirements :

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrated knowledge and understanding of General Accepted Accounting Principles (GAAP).
• Advanced MS Excel skills including Vlookups and pivot tables.
• Strong skills in MS PowerPoint, Word, Outlook or comparable packages.
• Ability to analyze financial data and prepare financial reports, statements, and projections.
• Ability to meet tight deadlines.
• Critical thinking skills, including comfort with troubleshooting, researching, and asking questions.
• Excellent analytical and organizational skills.
• Excellent written and oral communication skills.

Education and Experience :

Minimum of a bachelor’s degree in business, accounting, finance, healthcare, or other relevant field required.

Experience with grants and / or contracts management, billing, and / or budgeting preferred.

Work experience in a health care, scientific, or research setting preferred.

Experience with federal grant reporting and Uniform Guidance 2 CFR 200 cost and audit principles preferred.

Experience in applying GASB accounting standards and researching government regulations preferred.