Executive Business Administrator

Overview

Are you looking for a dynamic role in a fun and highly collaborative team? Do you like the challenge of complex calendaring and working to coordinate customer meetings, events, and team meetings?

Do you thrive with planning and have an eye for details? A fantastic opportunity awaits a highly organized, motivated, and collaborative professional.

With this role, the Azure Edge Team is looking for an innovative Executive Business Administrator that is comfortable with fast-paced change and has experience working with a large, cross-functional team.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals.

Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Qualifications

Required / Minimum Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings / events, travel management, calendar management, and administration work for executive / upper-level management.
• 3+ years of experience with Microsoft Outlook, Word, Excel, PowerPoint.
• 2+ years of experience supporting an executive in a face-paced, corporate environment.

Other Requirements :

Ability to meet Microsoft, customer and / or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings :

Microsoft Cloud Background Check : This position will be required to pass the Microsoft Cloud background check upon hire / transfer and every two years thereafter.

Additional or Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources HR , Marketing, Communications, Psychology, Sociology)OR equivalent experience.
• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $27.40 - $46.49 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $37.84 - $52.98 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here :

Microsoft will accept applications for the role until July 7, 2024.

Responsibilities

Calendar Management : Provides strategic calendar management and time planning support for managers and additional team calendars when needed.

Manages calendar, meeting preparation, and logistics based on knowledge of manager and business needs.

Travel Management : Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries.

Works with appropriate contact / tool to coordinate travel arrangements (e.g., accommodation, transportation, security).

Creates detailed itineraries / agendas for daily activities by setting and managing travel expectations to maximize trip productivity.

Manages all travel logistics and maximizes trip itineraries.

• Expense Report Management : Process expense reports in a timely manner, as well as interim approve their Directs’ expense reports in compliance with all Microsoft policies.
• Headcount Management : manages headcount management activities in collaboration with Business Manager(s) and / or Chiefs of Staff including creating positions, transfers / departures, reporting, offboarding, and transactions within headcount management tools.
• Recruitment, Onboarding / Offboarding : Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure an effective process.

Supports intern and university recruitment for the broader organization (e.g., planning, placement). Lands and delegates onboarding activities (e.

g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information.

Provides high-level support for a seamless executive onboarding experience.

Budget management, including creating Purchase Orders, and tracking spend in partnership with the Chief of Staff : Owns expense management including documentation (e.

g., purchase orders POs , receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance.

Educates team on Microsoft Policy to ensure compliancy across team / division / organization and escalates issues as needed.

Functions as interim approver.

Cross-Functional Collaboration and Communication : Strengthens their network (internally and externally) across organizations to enable their team and leader’s work.

Uses executive maturity and independent insight judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and / or supported leader.

• Rhythm of Business (ROB) : Partners with leader(s) to building and managing annual rhythm of business (ROB).
• Morale : Own the team morale budget and planning.
• Meeting / Event Support : Manage end-to-end logistics for team meetings and offsites, which include meeting logistics (booking space and catering), and material preparation.

Other

Embody our and

Benefits / perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

Industry leading healthcareEducational resourcesDiscounts on products and servicesSavings and investmentsMaternity and paternity leaveGenerous time awayGiving programsOpportunities to network and connect