Administrative Assistant I (HR)

Administrative Assistant I (HR)

JOB CLASSIFICATION

Pay grade level : Grade 10

Compensation : $34,320 - $45,000. Compensation will be commensurate with education and experience.

Employee category : Staff

Department : Human Resources

Reports to : Director of Employee Relations Title IX Coordinator

FLSA status : Exempt

Job Code : TBD

Location : Primarily Main Campus, but any other college location as assigned by the appropriate administrator

SUMMARY

The Administrative Assistant, Human Resources (HR), will perform administrative tasks and provide services to support the efficient operation of the organization’s HR division.

POSITION DESCRIPTION

• Serve as the initial point of contact for employees, students, and visitors that visit the Human Resources Division and provide professional interaction and provide high quality customer service.
• Provide administrative support to all functional areas within the Human Resources Team.
• Maintain accurate and up-to-date Human Resources files, records, and documentation.
• Answer telephone calls, respond to email inquiries, and route to the appropriate individuals while providing excellent customer service.
• Maintain the integrity and confidentiality of Human Resource files and records.
• Assist with special projects as assigned by the Chief Human Resources Officer (CHRO) and / or the Director of Employee Relations Title IX Coordinator.
• Provide back-up to Executive Administrative Assistant and Benefits Coordinator in the performance of duties.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to maintain the highest level of professionalism and strictest of confidentiality.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Self-starter who can work with minimal supervision.
• Ability to develop and maintain excellent working relationships and establish credibility with all levels of employees in the organization.
• Detail oriented.
• Proficiency with Microsoft 365 applications, especially Word, Excel, and Outlook, or related software.
• Ability to manage several projects with multiple deadlines simultaneously.

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent.
• One (1) year of documented experience in an office setting.

PREFERRED QUALIFICATIONS

• Associates or higher degree.
• Experience working in higher education.
• Experience working in Human Resources Management.
• Bilingual.

WORKING CONDITIONS

While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, and sit. While performing the duties of this job, the employee may occasionally push or lift items.

WORK SCHEDULE

40 hours per week, Monday Friday, 8 : 00 am 4 : 30 pm. Must be able to work a variable schedule / hours to meet operational needs.

May require evening and weekend hours.

TO APPLY

Visit www.kckcc.edu and click on CAREERS for a list of available positions.

Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information.

Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position.

Make sure you complete / submit all the documents listed as required.

• If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
• Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed.

If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.

• Foreign degrees are acceptable provided they have been translated and / or shown to have equivalency to a United States : Associate, Bachelor, Master, or Doctorate level degree.
• Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
• Three (3) professional references with phone number and email addresses are required.
• A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
• Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection / hiring process.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

KCKCC is an Equal Opportunity and Affirmative Action Educational Institution