Payroll Manager (Workday)

Payroll Manager (Workday)

The following information aims to provide potential candidates with a better understanding of the requirements for this role.

Responsibilities : The Payroll Manager (Workday) will be responsible for the bi-weekly processing of payroll for all employees and will report to the Director of Human Resources.

The ideal candidate will have hands-on experience processing payroll with Workday and a solid understanding of multi-state payroll laws.

This position will work collaboratively with HR and Accounting Team members to foster a positive and engaging employee experience.

Duties & Responsibilities :

• Leveraging Workday’s technology, process, and reconcile bi-weekly payroll for a significant number of employees across various locations.
• Ensure all payroll transactions are processed accurately and in a timely manner.
• Maintain detailed and organized payroll records and processing steps.
• Prepare and settle payroll and tax-related documents in compliance with applicable regulations. Process wage garnishments and child support orders.
• Collaborate with Accounting to establish necessary tax and unemployment accounts in different jurisdictions and states.

Assist with audits, address tax-related issues, handle ad-hoc requests, and manage earning and deduction codes.

• Responsively address and resolve employee inquiries regarding payroll.
• Maintain 401k records, including updates for new hires, terminations, and demographic changes. Process 401k deposits regularly and ensure compliance with relevant regulations.
• Validate data entry and manage personnel changes within Workday in coordination with HR.
• Conduct audits of employee changes to ensure accurate and up-to-date records.
• Manage outside employment verification requests.
• Reconcile, submit, and audit HR-related invoices.
• Process and provide training on expense reports.
• Identify and implement process improvements to enhance efficiency and the employee experience.
• Generate reports from Workday as requested.
• Ensure strict compliance with all state and federal payroll processing regulations (941, W-2, year-end, etc.).
• Provide support to the HR Team in various ad hoc duties as required.

Qualifications, Skills & Requirements :

• Extensive experience (7+ years) in multi-state payroll processing, with at least 5 years of experience in Workday payroll processing.
• Bachelor’s degree required.
• Advanced knowledge of Workday.
• Proficiency in multi-state payroll laws.
• Ability to collaborate effectively across all organizational levels.
• Demonstrated commitment to maintaining the highest level of confidentiality.
• Proficient in Microsoft Office, particularly Excel.
• Exceptional written and verbal communication skills.
• Strong attention to detail and a commitment to accuracy.
• Comfortable working both independently and as part of a team.
• Ability to adapt in a dynamic environment.

Benefits :

• Comprehensive medical insurance options, including HSA, HMO, and PPO plans.
• Coverage for prescription, dental, and vision needs.
• Employer-provided life, AD&D, and disability insurance.
• Access to an employee assistance program paid for by the company.
• Generous flexible time-off policy.
• 401k retirement plan with a company match.
• Optional legal support services, pet insurance, and identity theft protection.
• Competitive salary based on work experience and education.

Location : This is a remote / work-from-home role. Candidates must reside in ILLINOIS or one of the 10 eligible states / locations listed for consideration.

Note that the list of states / locations is subject to change.

Confidentiality Note : We maintain the highest standards of confidentiality regarding the company and location details.

Thank you for understanding our need for discretion. If you have any questions or require further information, please feel free to reach out.

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