Site Utilities and Facility Operations Administrative Assistant

Job Description

Idaho National Laboratory is hiring an Administrative Assistant to work in our Site Utilities department. Our team works a 4x10 schedule with every Friday off.

All work is performed onsite at our Central Facilities located 45 west of Idaho Falls. You will provide administrative support to the multiple managers in the Facility and Site Services organization.

You will report directly to the director of the Site Utilities department. Responsibilities Include :

• Compose, edit, and proof a variety of documents, reports, and correspondence. Create charts and graphs to be used in oral presentations.
• Initiate and respond directly to correspondence. Respond to problem and inquiries and complete periodic and special reports.
• Order supplies by generating requisitions through proper channels. Be the contact and escort for vendors performing maintenance on office equipment.
• Receive, refer, and answer communications regarding organization activities.
• Maintain multiple calendars with accuracy and efficiency to resolve scheduling conflicts and coordinate collaborative meetings.
• Support office operations by coordinating requests for information or providing general direction to others across INL.
• Coordinate travel accommodations and prepare travel expense records.
• Handle sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations, and ensure special record-keeping requirements are met for various record classifications.
• Manage logistical space coordination and onboarding of new employees, and facilitate phone / move requests and other maintenance and service requests for employees.
• Monitor status of critical items, assignments, and deadlines to ensure completion.

Qualifications : Minimum Requirements :

High school diploma, or equivalent, and 4 years of relevant experience.

Job Information :

• The pay range for this position is $21.90 / hr - $36.13 / hr. At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• You are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.

Benefits :

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match
• Paid time off (personal leave)
• Employee Education Program (tuition assistance)
• Benefit eligibility subject multiple factors, including employment status and position classification.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense.

With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions.

INL Mission Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision Our vision is to change the world's energy future and secure our nation's critical infrastructure. Selective Service Requirements To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS).

For more information see www.sss.gov. Equal Employment Opportunity Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer.

It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Women and People of Color are strongly encouraged to apply. Reasonable Accommodation We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please contact us to request accommodation. Other Information When applying to positions please provide a resume and answer all questions on the following screens.

Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration. INL does not accept resumes from third party vendors unsolicited.