Payroll and HR Specialist

Job Description

Job Description

Job Summary :

The Payroll and HR Specialist is responsible for ensuring accurate and timely payroll processing while

also supporting various HR functions such as benefits administration, employee onboarding, and record-

keeping. This role requires a detail-oriented individual with a solid understanding of payroll systems,

employment laws, and HR best practices.

Key Responsibilities :

Payroll Management :

Process bi-weekly payroll for all employees, ensuring accuracy and compliance with federal,

state, and local regulations.

Work closely with the Academic department to process Adjunct faculty contracts and biweekly

payments.

Maintain payroll records, including timekeeping, employee earnings, deductions.

Reconcile employee benefit deductions with the payroll system.

Handle payroll-related inquiries from employees, provide accurate information and resolving

issues in a timely manner.

Reconcile payroll prior to transmission and validate confirmed reports.

Ensure timely and accurate filing of payroll taxes, including quarterly and annual reports.

Coordinate with Finance / Accounting to ensure payroll entries are correctly recorded in financial

statements.

Process employee garnishments, benefits, and other deductions.

HR Functions :

Assist with the recruitment process by coordinating job postings, reviewing resumes, and

scheduling interviews.

Assist in onboarding processes and collaborate with IT department for new employee access and

with department managers to ensure smooth onboarding.

Administer employee benefits programs, including health insurance, retirement plans, and other

company-provided benefits.

Manage employee onboarding and offboarding processes, including processing terminations.

Maintain up-to-date and accurate employee records, including personnel files and HR databases.

Support the performance review process, ensuring documentation is completed and filed

appropriately.

Ensure compliance with employment laws and company policies.

Handle employee relations issues, escalating to HR Director when necessary.

Compliance and Reporting :

Stay current on labor laws and regulations to ensure payroll and HR practices comply with legal

requirements.

Assist with internal and external audits related to payroll and HR.

Qualifications :

Education : Bachelor's degree in human resources, Business Administration, or related field preferred.

Experience : 2-4 years of experience in payroll and HR functions. Experience with payroll software

Skills :

Strong knowledge of payroll systems and HR practices.

Excellent attention to detail and organizational skills.

Proficient in Microsoft Office Suite, especially Excel.

Strong interpersonal and communication skills.

Ability to handle sensitive and confidential information with discretion.

Problem-solving skills and the ability to work under pressure.

Working Conditions :

Full-time position with typical office hours.