Accounting Agent
Job Description
Major Duties and Responsibilities
- Setup and maintain Service Provider account in exp.o GCI.
- Record payable header in exp.o Accounting system upon receipt and distribute to Internal Staff for allocation details.
- Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision.
- Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
- Schedule and prepare payments in exp.o Accounting system and the Banking system.
- Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).
- Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email / telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.
- Assist in Internal Control Evaluations and Internal / External Audits by preparing required information / documentation.
- Support Accounting Department with miscellaneous projects and assignments.
- Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
- Responsible for ensuring all of their accounts invoices are sent out timely.
- Follow on invoices and escalate as needed
- Communicate issues to billing departments and record clear collection notes.
Qualifications
Experience, Education and Qualifications
- High School diploma or equivalent
- Strong verbal and written communication skills; excellent customer service skills
- The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
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