Budget Coordinator (Administrative Analyst/Specialist, Non-Exempt I)

Budget Coordinator (Administrative Analyst / Specialist, Non-Exempt I)

Job no : 537442

Apply now, read the job details by scrolling down Double check you have the necessary skills before sending an application.

Work type : Staff

Location : San Diego

Categories : Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Position Summary :

Are you detail-oriented and passionate about managing budgets and financial operations? As the Budget Coordinator for the Office of Educational Opportunity Programs, Outreach and Success (EOPOS), you will play a crucial role in overseeing department funds and ensuring fiscal accuracy and efficiency.

Under the supervision of the Director of Educational Opportunity Programs, Outreach and Success (EOPOS), you will be responsible for accounting, purchasing, and the preparation and review of various fiscal and accounting forms.

You will be the primary person conducting all major purchases for the department and serve as a budget officer and designated liaison for the office of the Vice President for Student Affairs and Campus Diversity.

Your role will involve interacting with department staff to identify, prepare, and submit draft fiscal budget requirements.

Key Responsibilities :

• Financial Oversight : Manage department funds, including accounting, purchasing, and preparation of fiscal forms.
• Annual Reporting : Assist with annual reporting for various funding sources and programs, including CSU Foster Youth funding, CSU Early Assessment Program funding, EAP Grant utilization, Price Community Scholars scholarship, philanthropy funding, and gift card distributions.
• Personnel Records : Coordinate the processing of personnel records for full-time staff and student employees, including payroll and attendance reports, and other HR forms.
• Salary Tracking : Identify and track salary savings, position conversions, and prepare reports on salary commitments and savings.

Why Join Us?

• Supportive Environment : Join a team dedicated to fostering a positive and inclusive atmosphere where every staff member can thrive.
• Growth Opportunities : Be part of a dynamic team that values your contributions and encourages your professional development.
• Impactful Work : Play a vital role in managing the financial operations that support various educational programs and initiatives - particularly for students from underserved and underrepresented backgrounds.

Position Information

• Full-time, benefits eligible, permanent / probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday Friday, 8 : 30 a.m. to 4 : 30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and / or program field with a foundational knowledge of public administration principles, practices, and methods.

This foundation would normally be obtained through a bachelor's degree and / or equivalent training and administrative work experience involving study, analysis, and / or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Experience working with a diverse population of students, staff, faculty, and administrators is preferred.
• General understanding of low-income and underserved communities preferred.
• Working knowledge of personnel policies and procedures.
• Ability to oversee the processing of all purchase requisitions, to work independently, to make reliable decisions and recommendations.
• Skill in planning, organizing, coordination and performing work in situations where numerous demands are involved.

Licenses / Certifications Required

Valid California Driver’s License or the ability to obtain one within 10 days of hire.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,261 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation.

CSU Classification Salary Range : $3,879 - $7,488 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 30, 2024.

To receive full consideration, apply by October 29, 2024 . The position will remain open until filled.

The person holding this position is considered a mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information.

Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at [email protected].

J-18808-Ljbffr