Contract Administration Analyst

Job Description

Job Description

At this time, we are only receiving applications from candidates who are currently situated in the USA and have the ability to work in the USA.

Please make sure your CV is in English only, thank you.Who is our client and your future employer?

Our client occupies a unique position in the global energy industry. They are one of the world's largest producers of hydrocarbons (oil and gas).

With significant investment in technology and infrastructure, they strive to maximize the value of the energy they produce for the world and commit to enhancing value to society.

Headquartered in the Kingdom of Saudi Arabia and with offices around the world, our client combines market discipline with a generations-spanning view of the future, born of our nine decades of experience as responsible stewards of the Kingdom’s vast hydrocarbon resources.

This responsibility has driven them to deliver significant societal and economic benefits to not just the Kingdom, but also to many communities, economies, and countries that rely on the vital and reliable energy they supply.

LHR Americas

LHR Americas recruits professionals from around the world to work for top oil and gas companies globally.

Who are we looking for?

Our client is seeking a Contract Administration Analyst to coordinate the procurement of services contracts of average value, complexity, and / or time-critical from the planning phase through final contract execution including drafting, pre-qualification of contractors, competitive bidding or negotiation and finalization, services contract administration, orders, amendments, invoice processing / payment, claims / disputes and close-out.

The incumbent will provide professional support to Contract Proponents throughout the organization Services Company and its affiliates as needed.

Also provides support to Contract Proponents requiring contract services in the Americas.

Minimum Requirements

• Bachelor’s degree in business administration, Supply Chain, Procurement, or closely related field with emphasis in contracting.
• 3 years of general experience in contract management and administration.
• Ability to analyze various factors and use good judgment to make sound recommendations and decisions.
• Demonstrate good oral and written communication skills. Pay close attention to details.
• Proficient with business software applications. Experience with SAP Ariba and SAP R / 3 or R / 4 Hana is advantageous.
• Developed skills in planning and negotiating.
• Comprehend and communicate accurately, clearly and concisely in English.

Key Responsibilities

• Handles contract administration duties and ensures that all parties to the contract adhere to agreed terms, and reports on contract status and utilization to the Contract Proponent.
• Works in coordination with the Contract Proponent to develop the required documents for a contracting plan which identifies the contract or contract amendment requirements, proposed procurement method, supplier technical qualifications and bidder list justification, visits contractor facilities to confirm data, participates in job explanation meetings, evaluation of proposals and negotiations as required from the initial planning stage through contract execution. ( 65%)
• Issues Release Purchase Orders, Work Orders, Change Orders and Work Element Releases (WERs).
• Keeps track and files of all of the documentation, communication involved, financial commitments and records, key deliverables and milestones, duration and close out of the contract.
• Monitors and updates the records on vendor performance.
• Supports disputes and claims handling process, implement lessons learnt and address operational tasks of internal audit observations related to the process of administration of the contracts.
• Advises Contract Proponent on deviation of contract requirements and assists Contract Proponent with contract demand planning ( 30%)
• Prepares reports and other duties as assigned. ( 5%)

These are the steps to apply for this job :

1. Resume Evaluation :

A member of our recruitment team will evaluate whether your resume matches the client's job description requirements. If your resume is not suitable, you will receive an email notification within 7 working days.

2. Interviews Stage :

If your resume matches the client's job description requirements, a member of the LHR Americas Talent Acquisition team may schedule a call to verify your English proficiency or professional experience.

Only native or advanced speakers will pass this evaluation.

If this process is successful, your resume will be submitted to our client.

If your preliminary phone / video interview is unsuccessful, our Talent Acquisition consultant will inform you.

3. Client Interview :

This interview will only occur if your resume is approved by our client.

If your interview is successful, the hiring team will further evaluate your resume, decide, and then you will receive a conditional job offer.

If your phone / virtual interview is not approved, LHR Americas will inform you.

4. Conditional Offer :

A successful interview may result in a conditional job offer.

Employment conditions include but are not limited to medical examinations and residency in the country.

Throughout all these stages, we will be with you through every stage of the hiring process.

Important Notice : By applying through LHR Americas, you are ensuring that your CV will be manually revised by one of our recruiters.

If accepted, we will submit it directly to our client’s recruitment team where your CV will be prioritized for revision.

If you decide to apply directly through our client’s career site as well, LHR Americas will lose all visibility of your hiring process and will be unable to support you.

Additionally, your CV will be among thousands of other applicants that have a chance of not being carefully revised by our client due to the very high interest in this position.

LHR Americas has direct and weekly communication with this client and will strive to represent you in the most efficient way possible.