Practice Management Specialist
Overview :
Lewis Brisbois, an AmLaw 100 firm with 1,500+ attorneys and 55 locations servicing 40+ practice areas, is actively seeking a Practice Management Specialist.
The Practice Management Specialist will report to the Manager of Practice Management and will provide administrative and operational support on standard Practice Management Department tasks as well as on other projects as assigned to meet Firm goals and objectives.
Responsibilities : Job Responsibilities
Job Responsibilities
Enter new files into custom client database(s) as assigned by clients; update database records as case develops towards resolution
Update database to reflect litigation budget information; re-assignments of Attorneys and Claims Professionals, trial dates, mediation dates, resolution attempts and resolution details
Research and resolve discrepancies as necessary between assignments and database entries, including missing cases, etc.
Perform quality control review on entered data and maintain the integrity of the data in the database
Perform database queries as needed and perform exports to Excel for analysis and distribution
Assist in writing and updating of database coding manuals and other departmental documentation consistent with client guidelines
Research document management system to locate and extract information needed to update and augment database records
Access Client Mailboxes for information needed to update database records in compliance with client guidelines
Read and summarize case status reports to extract pertinent information as per database manual and client guidelines
Format Excel spreadsheets for distribution to Practice Management team, Handling Attorneys, Vendors, and Clients
Assist in the preparation for Client Meetings, Internal and External Roundtables, Audits, etc.
Perform various analyses across numerous data points (financial and non-financial) at Management’s / Client’s request
Communicate directly with attorney teams regarding guidelines, compliance, billing, and procedural issues that may impact further case handling
Complete Client Metric requests, as assigned
Keep Manager of Practice Management informed of non-compliance to Client Guidelines as directed
Review and update client rate related information in various Firm systems in compliance with client billing guidelines
Qualifications : Qualifications
Qualifications
Knowledge, Skills, and Abilities
High level of experience with the Microsoft suite; especially Excel and PowerPoint
Experience with database software; development & design a plus
Expert level attention to detail with ability to not lose sight of the Big Picture
Familiarity with data aggregation and various financial analyses a plus
Familiarity with AFA accounts a plus
Thrives in an independent role requiring total ownership
Experience with large litigation management / class action litigation spanning across numerous jurisdictions a plus
Project management experience a plus
Excellent verbal and written communication skills
Lewis Brisbois is not accepting search firm submissions for this position.
LI-HYBRID
LI-RH1
Minimum Salary : USD $65,000.00 / Yr.
USD $65,000.00 / Yr.
Maximum Salary : USD $75,000.00 / Yr.
USD $75,000.00 / Yr.
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